What are the responsibilities and job description for the Project Manager position at NexZen Tek Solutions Inc?
Job Details
- DESCRIPTION OF SERVICES
Office of the Attorney General of Texas requires the services of 1 Project Manager 3, hereafter referred to as Candidate(s), who meets the general qualifications of Project Manager 3, Project Management and the specifications outlined in this document for the Office of the Attorney General of Texas.
All work products resulting from the project shall be considered "works made for hire" and are the property of the Office of the Attorney General of Texas and may include pre-selection requirements that potential Vendors (and their Candidates) submit to and satisfy criminal background checks as authorized by Texas law. Office of the Attorney General of Texas will pay no fees for interviews or discussions, which occur during the process of selecting a Candidate(s).
The Office of the Attorney General (OAG) is seeking a skilled Project Manager to lead the coordination and implementation of a new vendor platform. This role requires strong project management, stakeholder engagement, and technical coordination skills to ensure a smooth onboarding process. The Project Manager will work closely with the vendor, stakeholders, and agency leadership to facilitate integration efforts, address technical challenges, and maintain clear communication throughout the process. Given the variety of systems in use across different stakeholders, including both widely adopted and homegrown solutions, this position demands adaptability and problem-solving skills to support a diverse range of technical environments. Success in this role will require proactive planning, risk mitigation, and collaboration to ensure all stakeholders can effectively interface with the new platform.
Job Duties & Responsibilities:
- Vendor Coordination & Implementation Support
- Serve as the primary point of contact between the OAG and the vendor during platform onboarding.
- Work closely with the vendor to ensure a structured and phased rollout across all participating counties.
- Assist the vendor in gathering requirements, troubleshooting, and refining processes for county onboarding.
- Stakeholder Engagement
- Coordinate with stakeholders, ensuring clear communication and alignment of expectations.
- Identify and document key contacts, technical resources, and system capabilities as needed.
- Conduct regular meetings, workshops, and status updates with all representatives to track progress.
- Technical Integration & Platform Interfacing
- Support stakeholders in integrating with the new platform, which may involve uploading files, configuring settings, or using APIs.
- Work with stakeholders to understand their existing systems.
- Liaise with technical teams to ensure data formats, transmission methods, and security protocols align with project requirements.
- Project Coordination & Execution
- Develop and maintain a detailed project plan, ensuring tasks, timelines, and milestones are met.
- Track and mitigate risks, escalating issues as needed to maintain project continuity.
- Coordinate testing, training, and knowledge transfer activities for users.
- Process Documentation & Reporting
- Maintain comprehensive documentation of onboarding processes, technical workflows, and county-specific configurations as needed.
- Provide regular reports and updates to agency leadership on project status, risks, and key decisions.
- Capture lessons learned throughout the project.
- Issue Resolution & Troubleshooting
- Act as a liaison between stakeholders and the vendor to resolve onboarding challenges and technical issues.
- Facilitate troubleshooting sessions and document resolutions for recurring issues.
- Assist in ensuring compliance with OAG IT security and data governance policies.
- Change Management & Communication
- Develop clear communication plans to keep stakeholders informed of project changes and expectations.
- Support stakeholders in adapting to new processes and ensuring minimal disruption to their operations.
Provide training and reference materials as needed to support successful adoption.
- CANDIDATE SKILLS AND QUALIFICATIONS
Minimum Requirements: | ||
Years | Required/Preferred | Experience |
8 | Required | Experience managing large-scale IT projects, preferably in government or public-sector environments. |
8 | Required | Proven ability to lead complex projects involving multiple stakeholders and integration efforts. |
8 | Required | Experience developing and executing project plans, managing timelines, and mitigating risks. |
8 | Required | Strong ability to engage and communicate with diverse stakeholders, including government agencies, and external vendors. |
8 | Required | Experience coordinating with government entities and managing distributed teams |
8 | Required | Excellent verbal and written communication skills to provide clear guidance, reports, and documentation. |
5 | Required | Experience conducting meetings, training sessions, and status updates with stakeholders at various levels. |
5 | Required | Familiarity with data exchange methods, including file uploads, APIs, and system integrations. |
5 | Required | Certification such as Project Management Professional (PMP) or equivalent. |
5 | Preferred | Working in complex multi-vendor or multi-team IT environment. |
5 | Preferred | Experience working in public-sector IT projects, particularly those involving large-scale system rollouts. |
III. TERMS OF SERVICE
Services are expected to start 04/21/2025 and are expected to complete by 08/31/2026. Total estimated hours per Candidate shall not exceed 2000 hours. This service may be amended, renewed, and/or extended providing both parties agree to do so in writing.
- WORK HOURS AND LOCATION
Services shall be provided during normal business hours unless otherwise coordinated through the Office of the Attorney General of Texas. Normal business hours are Monday through Friday from 8:00 AM to 5:00 PM, excluding State holidays when the agency is closed.
The primary work location(s) will be at 300 W 15th Street, Austin TX 78701. The working position is Hybrid - On Site and Telework. Any and all travel, per diem, parking, and/or living expenses shall be at the Candidate's and/or Vendor's expense. Office of the Attorney General of Texas will provide pre-approved, written authorization for travel for any services to be performed away from the primary work location(s). Pre-approved travel expenses are limited to the rates and comply with the rules prescribed by the State of Texas for travel by its classified employees, including any requirement for original receipts.
The Candidate(s) may be required to work outside the normal business hours on weekends, evenings and holidays, as requested. Payment for work over 40 hours will be at the hourly rate quoted and must be coordinated and pre-approved through Office of the Attorney General of Texas.
- ADDITIONAL TERMS AND CONDITIONS
The primary work location(s) will be at OAG State Office Austin, TX. Hybrid - On Site and Telework is currently allowed for this contract position.
The Office of the Attorney General of Texas will provide pre-approved, written authorization for travel for any services to be performed away from the primary work location(s). Pre-approved travel expenses are limited to the rates and comply with the rules prescribed by the State of Texas for travel by its classified employees, including any requirement for original receipts.
The Candidate(s) may be required to work outside the normal business hours on weekends, evenings and holidays, as requested. Payment for work over 40 hours will be at the hourly rate quoted and must be coordinated and pre-approved through the Office of the Attorney General of Texas.
