Accounting and Payroll Specialist

NEYRA PAVING is a family-owned company built on a foundation of quality and integrity. We have over 60 years of experience and innovation in the paving, concrete and pavement maintenance industry. We are currently looking for a Payroll and Accounting Specialist to join our team.

Job Overview

The Payroll and Accounting Specialist position is responsible for managing Neyra Paving’s payroll, benefit, and accounting processes, ensuring accurate and timely employee payments while also performing various accounting tasks like maintaining financial records, reconciling accounts, and preparing financial reports, all while adhering to relevant tax and labor laws; key duties include calculating wages, deductions, taxes, processing payroll data, generating paychecks, maintaining employee payroll and benefit records, and reconciling payroll accounts to the general ledger.

The ideal candidate must show discretion, judgment, and independence while performing technically complex payroll and accounting data processes. This position is a key member of the Administrative and Finance team, providing backup and assistance to other team members as needed. The Payroll and Accounting Specialist performs the full range of payroll, benefits, and accounting duties, as noted below, with a key focus on Certified & Prevailing Wage Payroll.

Essential Job Functions
The position will require the ability to perform the following essential job functions:

• Maintains the payroll system; prepares procedural documentation for internal and external payroll processing, with a keen focus on Certified & Prevailing Wages
• Collects timesheet data from the accounting software and coordinates payroll processing and related functions, ensuring posting, compliance, and compatibility in the payroll system
• Communicates with all divisions concerning the procedures for handling and processing payroll data
• Responds to payroll-related inquiries and resolves concerns
• Reconciles Payroll Register and prepares for weekly approvals
• Calculates wages, benefits, tax deductions and bonuses
• Manages onboarding of new employees from a payroll and administrative perspective including background checks, new employee screenings, and benefit enrollment.
• Manages the unemployment process
• Assists in benefit administration and employee insurance elections
• Performs technical accounting activities requiring a greater understanding and broader knowledge of accounting principles and practices
• Reconciles, balances, pre-audits, and maintains several different types of accounts
• Performs a broader scope of accounting functions in a timely manner independently including, efforts to close the books each period.
• Assists in the preparation of routine reports at the request of a department or division; prepares periodic reconciliation reports as required by the department or division
• Examines and analyzes accounting records of a department or division to verify the accuracy of figures, calculations, and posting
• Issues vendor payments out of the company ERP system and resolving customer payment inquiries
• Keeps managers and supervisors informed regarding significant items requiring review or action
• Operates as a backup for all accounts payable and accounts receivable functions for the company
• Other duties as assigned.

Job Qualifications

• A Bachelor’s Degree, preferably in Accounting, Finance, or Business Administration
• Three to five years of work experience in Payroll or Accounting at a level equivalent to the work presented in the Essential Job Functions
• Strong understanding of payroll principles, tax regulations, and labor laws
• Proficiency with accounting software and payroll systems
• Excellent attention to detail and accuracy
• Strong analytical, problem-solving and organizational skills
• Ability to work independently, multi-task, and meet deadlines
• Excellent communication skills to interact with employees and managers
• Proficiency in Microsoft Office programs (i.e., Excel, Word, Outlook, etc.)

Required Knowledge

• Certified Payroll: preferred knowledge and experience with the certified payroll process, ensuring payroll is managed correctly for federally-funded projects
• Prevailing Wages: preferred knowledge and experience in prevailing wages, including, but not limited to, managing hourly rates and fringe benefits for weekly submission of employee wages and benefits required for government contractors
• General accounting and general ledger knowledge to assist in processing journal entries and assisting in closing the monthly financials
• Familiarity and experience with ERP software and human resource management and payroll systems

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Experience:

• accounting: 3 years (Required)
• Payroll: 3 years (Required)
• Benefits administration: 3 years (Preferred)
• Communication skills: 3 years (Required)
• Attention to detail: 3 years (Required)
• Prevailing Wages: 3 years (Preferred)
• Certified Payroll: 3 years (Preferred)

Work Location: In person

Salary : $60,000 - $75,000