HR Coordinator

The Human Resources Coordinator is an entry level HR position. This role provides HR administrative support in various aspects of the HR functions. Working under direct supervision and with some periods of autonomy, the HRC will assist in data entry and tracking, communications, intaking information, organizing and updating files online, and assisting in associate engagement activities. Other duties may be required to fulfill the needs of the business. Must be able to work overtime and weekends when required. It is a condition of your employment to work holidays that are within your regular work schedule.

1. HR Communications: Assist with HR communications, digital and paper. This includes logging and managing the HR postal mail, HR general email address, HR phone line, and the HR suggestion box. The HRC will assist in creating, updating, maintaining internal job postings, memos, announcements, policy updates and meeting documentation.
2. HR Calendar: Organizes and updates the HR calendar of events including compliance due dates, trainings, audits, birthdays, milestone anniversaries, employee engagement events, community volunteering events and other important dates. Posts HR Team’s weekly schedule.
3. HR Data Management: Uploads data weekly for payroll and internal sites. Maintains data for accuracy in multiple company systems
4. Associate Relations Assistance: Provide administrative support for HR efforts in investigations, governmental inquiries/charges, performance management, disciplinary actions, and conflict resolution. Log and respond to employee inquiries and provide basic information. Complex concerns will be directed to the Senior HR manager. Translates documents from Spanish to English. Maintains confidentiality and professionalism in handling sensitive employee information and issues.
5. Associate Engagement Assistance: Assists in events that support employee engagement, including recognition programs, site events, holiday celebrations, and other needs of the business. Schedules monthly focus groups and sends out invitations, inputs summary of notes and action plans
6. Associate Records Management: Maintain accurate and up-to-date associate records in the internal company systems, including employee information, onboarding documentation, and termination codes. Partner with Corporate Payroll, Benefits, and HR when needed. Ensure compliance with record-keeping requirements and assist with audits as needed.
7. Benefit Enrollment: Support New Hire benefit enrollment and Open enrollment process. Partner with Corporate payroll, Benefits and HR when needed.
8. General HR Support: Provide any additional support needed in the HR department as needed. Assist with special projects and initiatives as assigned.