Assistant Procurement Manager

WORK OBJECTIVE

This is highly responsible administrative and supervisory work supporting the central purchasing operation of the Authority. An employee in this class is responsible for assisting in organizing, coordinating, and directing programs and activities of the purchasing function including staff supervision in the absence of the Procurement Manager. Duties include updating department procedures and managing the competitive procurement process in support of all NFTA operations for assigned categories/procurements in accordance with NFTA Procurement Guidelines, Policies and Procedures. Work requires a high degree of initiative and judgment and is performed under the supervision of the Procurement Manager and is reviewed by observation of results obtained, periodic reports and conferences.

ESSENTIAL FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

· Assist Manager as required; supervises staff in Manager’s absence.

· Assists in the training of the procurement staff and NFTA business units.

· Coordinates with user departments and legal staff to compile bids and request for proposals ensuring compliance with NFTA Procurement Guidelines, Policies and Procedures, and current federal state and local regulations.

· Advises and assists Authority Business Units in the development of specifications.

· Analyzes procurements and makes recommendations to users.

· Sources, obtains quotations/pricing, reviews purchase requisitions, and processes purchase orders for assigned commodities. Also, negotiates prices and delivery terms.

· Leads RFP evaluation teams for assigned proposals.

· Advises bidders and proponents on how to comply with bid/proposal requirements.

· Recommends changes in policy and procedures as necessary to meet continually varying requirements.

· Maintains Supplier Master File for assigned categories.

· Maintains Supplier Performance Evaluations.

· Assists buyers and user departments to resolve discrepancies with purchase orders, invoices and requisitions.

· Maintains standard procurement boilerplates ensuring compliance with FTA and other regulatory agencies.

· Maintains procurement website.

· Identify opportunities for cost savings through standardization, consolidation, cooperative

purchasing, and management of inventory levels.

· Identify opportunities for continuous improvement initiatives by utilizing CI processes/tools and problem-solving techniques.

· Maintains bid log and document storage records.

· Advises bidders and proponents on how to comply with bid/proposal requirements.

· Administers Purchasing Card program.

· Develop and maintain positive and effective relationships with vendors.

· Perform additional duties and tasks as assigned.

KNOWLEDGE, SKILLS and ABILITIES

Knowledge of purchasing procedures and methods. Knowledge of accounting principles as they relate to procurements. Knowledge of the administrative principles involved in supervising personnel. Knowledge of purchasing related computer applications. Must be proficient in Word, Excel and Outlook. Ability to conduct negotiations and interpret contracting requirements and other related legal documents. Ability to direct the work of a staff of professional and clerical employees and to maintain effective working relationships with the staff, other departments, Authority officials, suppliers and the general public. Ability to prepare reports as required.

MINIMUM QUALIFICATIONS

Bachelor’s degree in business administration or equivalent training (coursework), Six (6) to Eight (8) years of progressively responsible work in a procurement department, experience in public procurement preferred, or an equivalent combination of education and experience.

The Niagara Frontier Transportation Authority is an Equal Opportunity Employer

All people with disabilities are encouraged to apply

Job Type: Full-time

Pay: $61,825.00 - $92,738.00 per year

Schedule:

• 8 hour shift

Work Location: In person

Salary : $61,825 - $92,738