Administrative Coordinator

Administrative Coordinator

Are you looking for an opportunity to showcase your exceptional organizational skills? Have a knack for creating an efficient and vibrant workplace? If so, this opportunity is tailor-made for you. Become an integral part of our firm by joining the NCE team as an Administrative Coordinator. This is a part time position, with the potential to evolve to full time. You will work from our Lake Tahoe office and managing and performing various office duties, assisting professional staff with client and project coordination, and ensure smooth operations and a welcoming environment for our internal team and clients. Key attributes include excellent organizational skills, detail-orientated, thriving in a dynamic workplace, and enjoying a productive and welcoming workplace. If this describes you, we want you on our team!

Responsibilities:

• Support senior professionals with client, project, and other coordination tasks
• Operate the communication system efficiently, ensuring all calls, emails, and messages are transmitted clearly and promptly.
• Handle incoming and outgoing mail, documents, and messages, ensuring proper distribution to staff members.
• Accounting support (i.e., run check deposits, company purchases, maintain PO binder)
• Assist in the preparation, production, and distribution of correspondence, reports, training materials, and proposals.
• Ensure accuracy and timely delivery of office documents and materials.
• Support the administration of special activities as assigned by management.
• Perform various tasks and duties such as conference registrations, travel arrangements, meeting facilitation, and business development support.
• Maintain organized and efficient work areas to promote productivity.
• Monitor and manage office and copier supplies, and general office inventory.
• Interface with property management to address any facility-related needs.
• Welcome and direct visitors and guests, ensuring a positive and professional experience.

Skills and Qualifications (Must Have):

• High school diploma or equivalent, with at least five (5) years of relevant experience, or a college graduate in administration or a related field.
• Proficiency in all MS Office software, particularly Excel, PowerPoint, and Word
• Knowledge of administrative systems and processes.
• Demonstrated ability to provide exceptional service to a diverse group of managers and staff professionals.
• Capable of working in a team environment with excellent interpersonal skills.
• Present a professional image, display enthusiasm, maintain a positive demeanor, reliable and punctual, and possess the ability to take on administrative and supervisory tasks.

Skills and Qualifications (Nice to Have):

• Bachelor's Degree and at least two (2) years of progressively responsible experience in an administrative or related field.
• Alternatively, any equivalent combination of training, education, and experience demonstrating the ability to perform the duties of the position.

Working Conditions: This position is based in an office environment and involves sitting, standing, lifting, talking, corresponding, and typing. Light travel may be required for office duties, pick-up, and delivery.

Salary range: $26.00 to $29.00 per hour. 30 hours per week for the first 3 months after employment with the option of full time to be evaluated over time.

Qualified candidates should submit their resume and cover letter below. For questions regarding your application please email HR@ncenet.com.