What are the responsibilities and job description for the Business Operations Coordinator position at Night?
At Night, we take pride in our \"full-service\" management approach and require that anyone joining our team has the drive and hunger to succeed alongside our high-profile clientele. The ideal candidate is highly-motivated, able to think on their feet, and excels in a fast-paced environment working alongside a growing team. The candidate has exceptional oral and written communication skills and understands the communication needs of multiple clients and businesses. On top of that, the ideal candidate must have extraordinary organizational skills, multitasking skills, and remain detail-oriented at all times. This role will encompass numerous aspects of business operations within a growing talent management company and various subsidiaries. Seriously, you'll learn a ton and have incredible hands-on experience across a wide variety of disciplines.
Key Responsibilities:
Financial Operations:
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Assist and manage day-to-day financial tasks, including issuing invoices, tracking payments, and following up on overdue invoices.
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Reconcile company bank accounts to ensure accurate and up-to-date financial records.
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Collaborate with the finance team or external accountants to maintain compliance and accuracy.
Process Development & Maintenance:
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Evaluate, maintain, and improve internal workflows and processes to enhance team efficiency.
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Create and update documentation for processes to ensure consistency and transparency.
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Identify bottlenecks and propose innovative solutions for operational challenges.
General Operations Support:
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Assist with a wide variety of tasks to support the team and ensure smooth operations.
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Act as a point of contact for operational inquiries and provide troubleshooting assistance.
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Manage ad hoc projects and initiatives as they arise, adapting to the company’s dynamic needs.
Required Skills, Experience and Other:
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Proven experience in business operations, finance, or a similar role. Specific education or internships also apply.
- Proficiency in the Google Suite (specifically Sheets and Docs) & Microsoft products such as Excel and Word.
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Proficiency in financial software (e.g., QuickBooks, Xero) is a plus.
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Excellent problem-solving skills and a keen eye for detail.
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Ability to work independently and take initiative in a fast-paced environment, and learn by osmosis (see something be done and understand how to do it yourself quickly).
- Be located in or around Los Angeles, CA or Austin, Texas. Willingness to relocate if not located.
