Maintenace Director

Director of Maintenance

• Plan, develop, organize, implement, evaluate, and direct the Maintenance Department, its programs and activities.
• Develop and maintain written maintenance policies and procedures.
• Develop and maintain written job descriptions for each level of maintenance personnel in accordance with the Americans with Disabilities Act, OSHA, and other pertinent laws and regulations.
• Assist the maintenance staff in the development and use of departmental policies, procedures, equipment, supplies, etc.
• Review the department's policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Administrator.
• Interpret the department's policies and procedures to employees, residents, visitors, government agencies, etc.
• Assume the administrative authority, responsibility, and accountability of directing the Maintenance Department.
• Coordinate maintenance services and activities with other related departments (i.e., Dietary, Nursing, etc.)
• Make written oral reports/recommendations to the Administrator as necessary/required concerning the operation of the Maintenance Department.
• Assist in establishing a preventive maintenance program.
• Submit accident/incident reports to the Business Office within twenty-four (24) hours after their occurrence.
• Assist the Infection Preventionist in identifying, evaluating, and classifying routine and job related maintenance functions to ensure that tasks involving the potential exposure to blood/body fluids are properly identified and recorded.
• Inspect storage rooms, work rooms, utility/janitorial closets, etc., for upkeep and supply control.
• Participate in facility surveys (inspections) made by authorized government agencies.
• Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Administrator.
• Keep abreast of economic conditions/situations and recommend to the Administrator adjustments in maintenance services that assure the continued ability to provide a clean, safe and comfortable environment.
• Perform administrative duties such as completing necessary forms, reports, evaluations, studies, etc., to assure control of equipment and supplies.
• Ensure that outside services are properly completed/supervised in accordance with contracts/work orders.
• Delegate a responsible staff member to act in your behalf when you are absent from the facility.
• Maintain compliance with all Life Safety Code requirements, as required by state and federal regulation.

• Serve on various committees of the facility (i.e., Infection Control, Safety, QA, etc.) and provide written/oral reports of maintenance services and activities as required by the committee's guidelines or direction.
• Evaluate and implement recommendations from established committees (i.e., Infection Control, Safety, QA, etc.).
• Meet with maintenance personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the maintenance department, assist in identifying and correcting problem areas, and/or the improvement of services.
• Attend department head meetings, etc., as scheduled or as may be called.
• Schedule and announce departmental meeting times, dates, places, etc.
• QAPI

  • Knowledgeable in data collection, data analysis methodology, and performance improvement methods needed to support and lead performance improvement projects
  • Collaborate with the quality committee and senior leaders to prioritize and develop QAPI efforts
  • Lead performance improvement projects and provide education and coaching in order to build needed skills in others to lead PIPs
  • Participate in multidisciplinary QAPI activities
  • Knowledge of current Performance Improvement Initiatives

• Determine departmental staffing requirements necessary to meet the maintenance department's needs.
• Recommend to the Administrator and/or Personnel Director the number and level of maintenance personnel to be employed.
• Assist in the recruitment, interviewing, and selection of maintenance personnel.
• Ensure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee's personnel record.
• Assign a sufficient number of maintenance personnel for each tour of duty.
• Schedule department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite work.
• Monitor absenteeism to ensure that an adequate number of Maintenance personnel are on duty at all times.
• Delegate administrative authority, responsibility, and accountability to other maintenance personnel as deemed necessary to perform their assigned duties (i.e., Assistant Director, Supervisors, etc.).
• Assist in standardizing the methods in which maintenance tasks will be performed.
• Assist in establishing a preventive maintenance program.
• Review and check competence of maintenance personnel and make necessary adjustments/corrections as required or that may become necessary.
• Counsel/discipline maintenance personnel as requested or as necessary.
• Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.
• Terminate employment of personnel when necessary, documenting and coordinating such actions with the Personnel Director and/or Administrator.
• Review complaints and grievances made or filed by department personnel.
• Provide complaint/grievance reports to the Administrator as required or as may be necessary.
• Conduct departmental performance evaluations in accordance with the facility's policies and procedures.
• Maintain a productive working relationship with other department supervisors and coordinate maintenance services to assure that services can be performed without interruption.
• Make daily rounds to assure that maintenance personnel are performing required duties and to assure that appropriate maintenance procedures are being rendered to meet the needs of the facility.
• Performing hands-on maintenance duties as circumstances dictate.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the facility.

• Develop and participate in the planning, conducting, scheduling, etc., of in-service training classes, on-the-job training and orientation programs for maintenance personnel.
• Assume the responsibility for maintaining your professional competence through participation in programs of continuing education (i.e., seminars, training programs, etc.).
• Ensure that all maintenance personnel attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and bloodborne pathogens standard.

• Supervise safety and fire protection and prevention programs by inspecting work areas and equipment at least weekly.
• Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.
• Ensure that all personnel wear and/or use safety equipment and supplies (e.g., back brace, mechanical lifts, etc.) when lifting or moving heavy objects.
• Ensure that supplies, equipment, etc., are maintained to provide a safe and comfortable environment.
• Promptly report equipment or facility damage to the Administrator.
• Assume the responsibility for obtaining/maintaining material safety data sheets (MSDSs) for hazardous chemicals in the maintenance department.
• Ensure that containers of hazardous chemicals in the department are properly labeled and stored.
• Ensure that all maintenance personnel are trained to use labels and MSDSs to recognize hazards and to follow appropriate protective measures.
• Develop, maintain, and implement infection control and universal precautions policies and procedures to assure that a sanitary environment is maintained at all times and that aseptic and isolation techniques are followed by all maintenance personnel.
• Ensure that all personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in appropriate in-service training programs prior to performing such tasks.
• Ensure that maintenance personnel follow established hand washing procedures.
• Assist in developing and implementing waste disposal policies and procedures for the maintenance department.
• Ensure that maintenance personnel follow established policies governing the use/disposal of personal protective equipment and disposal of infectious wastes.
• Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the facility's policies and procedures governing accidents and incidents.
• Ensure that maintenance policies and procedures identify appropriate safety precautions and equipment to use when performing tasks that could result in bodily injury.
• Other(s) that may become necessary/appropriate to assure that our facility is maintained in a safe and comfortable manner.

• Recommend to the Administrator the equipment and supply needs of the department.
• Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly.
• Check supply rooms and work areas to assure that needed supplies are readily available to perform assigned tasks.
• Monitor maintenance procedures to ensure that supplies are used in an efficient manner to avoid waste.
• Ensure that appropriate personal protective equipment used in the handling of infectious materials is available and easily accessible to maintenance personnel.