Accounts Receivable Clerk

Summary of Position

In this role, they will assist the Accounts Receivable/Billing Manager with execution of daily work; generating Microsoft Excel spreadsheets; entering unit rate sheets into Access Database; verifying transactions; following internal accounting controls and general record keeping. They will also assist the Contract Administrators, Project Managers, and Estimators with pre-bid qualifications and billing needs.

Essential Duties and Responsibilities

• Input data from Unit Rate sheets into Access billing file
• Create Excel spreadsheets to be submitted for payment to the appropriate customer.
• Generate invoices in the company ERP system.
• Communicate with Contract Administrator, Work Coordinators, and other accounting staff to execute daily work.
• Work with payroll to resolve any issues with time on Unit Rate sheets.
• File Unit Rate sheets
• Record and maintain the Invoice Tracking Log
• Work with customers to resolve billing issues.
• Interface new jobs ERP for quotes or contracts
• Assist in processing new contracts
• Create job folders on N Drive and upload relevant documents.
• Ensure tracking spreadsheets are kept updated for the jobs and the remittances.
• Review tracking list weekly to invoice

Required Qualifications

• Associate degree in accounting preferred
• 1-3 years of general accounting experience
• Strong organizational skills and time management
• High attention to detail
• Excellent communication skills
• Good problem solving skills
• Proficient with Microsoft Office Suite
• Ability to work independently as well as collaborate with a team

Technical Skills

• Basic Math Comprehension
• Strong Excel Skills
• Microsoft Access knowledge
• Adobe Acrobat Suite

Niles Shared Services is an Equal Opportunity Employer and does not discriminate against applicants due to race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, creed, marital status or parental status, height, weight, citizenship status, arrest record, disability, genetic information, military or veterans’ status or any other legally protected status by federal, state, or local law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Experience:

• Adobe Acrobat: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Microsoft Access: 1 year (Preferred)
• Accounts receivable in the construction industry: 1 year (Preferred)

Ability to Relocate:

• Midland, MI: Relocate before starting work (Required)

Work Location: In person