What are the responsibilities and job description for the Executive Secretary, Fine Arts (Anticipated) position at Niles Township High School District 219?
JOB DESCRIPTION
Niles Township High School District 219
Executive Secretary - 205
Purpose Statement
The job of Executive Secretary -205 is done for the purpose / s of performing diversified clerical duties in
- support of the administrator; conveying information regarding department functions and procedures;
coordinating assigned projects and site activities; and ensuring the efficient operation of support
functions.
This job reports to the Department Administrator.
Essential Functions
to the department.
absence of the teacher.
recommendations; and / or preparing information for assigned administrator.
completing activities and / or delivering services in a timely fashion.
providing up-to-date information and / or historical reference in accordance with established
administrative guidelines and legal requirements.
achieving goals and meeting target dates in compliance with established guidelines and
regulatory requirements.
functioning of the work unit pertaining to District 219.
non-confidential nature for the purpose of documenting activities, providing written reference,
and / or conveying information.
information in compliance with administrative guidelines and / or regulatory requirements.
accurate account balances.
gathering information required for their functions.
and / or addressing a variety of administrative requirements.
providing information, facilitating communication among parties and / or providing direction.
assigned administrator.
functions and responsibilities.
securing funds.
1 / 6 / 2025
materials distribution, supporting the needs of attendees, conveying and / or gathering information
required to perform functions.
Job Requirements : Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet
changing job conditions. Specific skill based competencies required to satisfactorily perform the functions
of the job include : operating standard office equipment including pertinent software applications; planning
and managing projects, and performing basic bookkeeping and record keeping.
KNOWLEDGE is required to perform algebra and / or geometry; read technical information, compose a
variety of documents, and / or facilitate group discussions; and analyze situations to define issues and
draw conclusions. Specific knowledge based competencies required to satisfactorily perform the
business telephone etiquette; and common office machines; knowledge of board policy, district, state and
federal regulations / laws.
ABILITY is required to schedule a number of activities, meetings, and / or events; gather and / or collate
data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of
circumstances; work with data utilizing defined but different processes; and operate equipment using
standardized methods. Ability is also required to work with a diversity of individuals and / or groups; work
with data of varied types and / or purposes; and utilize job-related equipment. Problem solving is required
to analyze issues and create action plans. Problem solving with data frequently requires independent
interpretation of guidelines; and problem solving with equipment is limited. Specific ability based
competencies required to satisfactorily perform the functions of the job include : communicating with
diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working
as part of a team; working with constant interruptions.
Responsibility
directing other persons within a small work unit; utilization of some resources from other work units is
often required to perform the job's functions. There is a continual opportunity to impact the organization's
services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical
demands : some lifting, carrying, pushing, and / or pulling, some stooping, kneeling, crouching, and / or
crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and
10% standing. The job is performed under conditions with some exposure to risk of injury and / or illness.
Experience
Job related experience is required.
1 / 6 / 2025
Education
Community college and / or vocational school degree with study in job-related area or five years of
experience in job related area.
Equivalency
Equivalent experience in job related field.
Required Testing Certificates
Job Fit Test
Technology Test
Grammar Test
Continuing Educ. / Training Clearances
Fingerprint / Background Clearance
Physical examination
FLSA Status Approval Date Salary Range
Non Exempt 7 / 1 / 2013 S4
1 / 6 / 2025
Secretarial / Clerical / Executive Secretary
2 / 25 / 2025
WEST FINE AND APPLIED ARTS
25-26 School Year
03 / 11 / 2025
Attachment(s) :
Email To A Friend
Print Version
