CONTRACT - Associate Events Coordinator

Nintendo of America Inc.

About Nintendo of America: From the launch of the Nintendo Entertainment System™ more than 30 years ago, Nintendo’s mission has been to create smiles through unique entertainment experiences. Here at Nintendo of America Inc., we deliver on this mission by partnering closely with Nintendo Co., Ltd., to bring Nintendo’s iconic and cherished franchises including Mario™, Donkey Kong™, The Legend of Zelda™, Metroid™, Animal Crossing™, Pikmin™ and Splatoon™ across the Americas through our video games, hardware systems, and collaborations with partners on a range of other entertainment initiatives like feature films and theme parks.

Based in Redmond, Wash., Nintendo of America serves as headquarters for Nintendo’s operations in the Americas. We are an equal opportunity employer offering a welcoming and inclusive environment in service to one another, our products, and the diverse consumers and communities we call home. For more information about Nintendo, please visit the company’s website at https://www.nintendo.com/.

Our Corporate Events & Travel team is the central and primary resource for all corporate event related activities across Nintendo of America, from the initial planning and site selection to actual onsite management of an event.

As an Associate Events Coordinator, you will support multiple projects and offer administrative support to our small, agile, collaborative team. This includes administrative support, execution support, budgeting, logistics of meetings, special events, business travel, and tracking and reporting. Proven experience working with Microsoft excel, outlook, smartsheet, with high attention to detail and the ability to effectively communicate with individual contributors up to our executive C-suite is needed.

If you have experience supporting corporate event teams or teams within the hospitality industry, can showcase your organizational skills, strong attention to detail, and work under tight deadlines then we want to hear from you.

• This is a CONTRACT position
  
  

Description Of Duties

• Leads coordination for attendee registrations for internal meetings, internal/external events, and competitions.
• Tracks established execution timelines, milestones and tasks and ensures all tasks are completed on time.
• Coordinates communication, logistics, and deliverables among internal Nintendo teams and with outside business partners for the logistical execution of events and projects.
• Communicates plans, tactics and executions with internal stakeholders and partners.
• Collaborates on corporate event design, and execution including research, creative planning, budgeting, vendor sourcing, inter-department collaboration, logistics coordination and onsite support.
• Creates and communicates program status updates during development and execution.
• Builds data-driven post-event reports focused on key learnings and in-depth survey analysis. Implements past learnings in future projects.
• Leads and manages employee ticketed events/programs (Mariners, Kraken and Climate Pledge Arena); manages vendor relationship, contract fulfillment, employee communication, surveys, lotteries, distribution, reporting and reconciliation.
• Anticipate project needs, discern work priorities, and meet deadlines with little supervision.
• Provide cross-functional support to internal clients for planning and executing meetings and events.
• Develops and maintains department systems, tools, and processes for efficient project management.
• Ensures adherence to internal policies and procedures and leads coordination of all necessary documentation, including action memos, non-disclosure agreements, player agreements, tournament rules, etc.
  
  

Summary Of Requirements

• Three to five years of experience.
• Excellent project management and organizational skills required.
• Experience in hospitality industry, customer service, and/or event planning required.
• Good PC skills (Windows, Word, Access, PowerPoint, and Excel preferred).
  
  

Applicants must be legally eligible to work in the United States to be considered. Visa sponsorship is not available for this role.

• This is a CONTRACT position
  
  

This position is hybrid in Redmond, WA. Hybrid positions require regular onsite work following the schedule and guidelines for their division. This position is not open to fully remote status at this time.

This contract position has a base pay range of $29 - $52 per hour and is eligible for benefits through the employing agency. Agency benefits may include medical, dental and vision, 401(k), basic/supplemental life and AD&D insurance, short- and long-term disability insurance, health and dependent care spending accounts, transportation benefits, employee assistance program, paid sick leave, and up to 6 paid holidays per year. All benefits are subject to elections, eligibility requirements, plan and program terms. Benefits offerings will be confirmed at the time of offer by the employing agency, and may differ depending on the employing agency partner.