Office Manager - Nisqually Generations Healing Center

Job Description

Job Description

GENERAL SUMMARY

The Office Manager coordinates all clerical and administrative activities of the Nisqually Generations Healing Center and assigned staff within the department. The Office Manager exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and demonstrates the ability to maintain a realistic balance among multiple priorities.

This position ensures confidentiality, security, and accuracy of records, and promotes positive employee, customer, and community relations. Strong written and verbal communication skills are required and outstanding customer service to fellow employees, customers, vendors, etc. is expected. Regular attendance is required, later hours or weekend time may be required, and a neat and well-groomed professional appearance is essential at all times.

PRIMARY RESPONSIBILITIES

• Manages and organizes office operations and procedures, such as word processing, flow of correspondence, filing, and other administrative services.
• Evaluates office production, updates procedures, or devises new forms to improve efficiency of
• Establishes uniform correspondence procedures and style
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of
• Reviews administrative records to ensure completeness, accuracy, and
• Assist counselors with administrative actions, including faxes, printing notes, and all other office-related tasks.
• Maintains customer confidence and protects operations by being discreet and
• Reviews and submits all bills, charges, and fees into the bill payment
• Maintains, inventories, orders, collects, and distributes supplies and / or required
• Will act as scribe and take minutes at assigned
• Develops a working knowledge of each department under cognizance for training and substitution as necessary; facilitates cross training of all assigned
• Schedules meetings, makes training and travel arrangements, and maintains calendars for the organizational
• Manages, trains, and mentors all non-clinical staff
• Plans and coordinates extracurricular activities for the
• Assists with coordinating and conducting staff hire Job
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience

PREFERRED QUALIFICATIONS

SUPERVISION

This position trains, supervises, and evaluates staff.

COMPETENCIES

Knowledge of :

Skilled in :

Ability to :

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. While performing the duties of this position, the employee Is frequently required to stand; walk; use hands; handle; feel; or grip objects, stretch and / or reach with hands and arms; stoop; crouch or work in cramped or awkward positions; repetitive motions. This person may regularly lift and / or move up to 30 pounds. Specific vision abilities required by this position Include close vision, distance vision, depth perception, and ability to adjust to focus.

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