What are the responsibilities and job description for the Accounts Receivable Specialist position at Nix Companies?
Job Title: Accounts Receivable Specialist
Location: Poseyville, IN
We are looking for an Accounts Receivable Specialist to join our team. Our growing company needs a reliable, organized individual with a positive attitude, and the desire and ability to work in a team environment.
The Accounts Receivable Specialist is responsible for all facets of accounts receivable including posting cash, working with customers, collections, answering emails, and assisting in the month-end closing activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Maintains and updates customer files, including name or address changes, mergers, mailing attentions, and insurance certificates.
- Identifies delinquent accounts by reviewing files, contacts delinquent account holders to request payment, and drafts correspondence for standard past-due accounts and collections.
- Responsible for AIA invoicing, lien waivers and other miscellaneous documentation required with the AIA packets on a per job basis.
- Responsible for reviewing and ensuring accuracy of AIA invoicing with project cost.
- Creates reports regarding the status of customer accounts as requested.
- Research customer discrepancies and past-due amounts with the assistance of the Project Managers and other staff.
- Prepares monthly billing statements.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Relays changes of information to appropriate employees.
- Prepares ACH payments for accounts payable.
- Reconciliation of monthly bank and credit card statements
- Month-end closing procedures and reporting.
- Assists with other related duties and special projects as assigned.
- Assist with Accounts Payable as needed.
SKILLS AND QUALIFICATIONS:
- 2-3 years Accounts Receivable specific experience
- Knowledge of basic accounting principles and practices
- Notary public or willingness to become a notary.
- Strong attention to detail and accuracy, with the ability to analyze and reconcile financial data.
- Excellent organizational skills and ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal.
- Maintain excellent working relationships with the staff, customers, vendors, and other public.
- Be able to exercise judgment and resolve any problems arising in the preparation and maintenance of accounts.
- Proficient in PC basics including Quick Books, MS Office, and MS Excel
- Ability to work independently and as part of a team to meet deadlines.
- Ability to sit for prolonged periods and occasionally walk, bend, and lift up to 25 lbs.
- Confidentiality and Integrity
Job Type: Full-time
Pay: $42,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
Work Location: In person
Salary : $42,000 - $45,000
