What are the responsibilities and job description for the Manager, Procurement position at NJ Transit?
Move Forward with us! At NJ TRANSIT, you’ll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time- and we’re looking to hire talented folks with a commitment to excellence.
Summary:
Supervises procurement professionals and leads and executes high value and/or high volume, strategic or otherwise complex procurements under the general direction of Procurement & Logistics Department senior management. Interacts professionally with executive leadership.
Roles and Responsibilities:
Solicitation & Contract Management Responsibilities
- Manages a small team of procurement professionals in the execution of a portfolio of procurement projects, to manage solicitations and contracts.
- Solicitations assigned to a Manager typically are large sized procurements; very large volume procurements across a category; category-wide solicitations; or a mega-project solicitation. The activities managed or executed include:
- Development of procurement category strategies.
- Generation and reviews of solicitations (Requests for Proposals (RFPs) and Invitations for Bids (IFBs)).
- Tracking of procurements through the Board process to contract award.
- Coordination of contract approval and execution.
- All other tasks and documentation of the procurement process.
- Manages contracts and associated change through the life cycle of the contract, including:
- Management of contract changes, disputes and claims.
- Performance of contract administration
- Tracks change orders through the Board process to execution.
- Assurance that all solicitation and contract management are conducted in accordance with all agency, FTA and State statutes, regulations, and policies. Systems of Record
Systems of Record Responsibilities:
- Assures all work is conducted within the currently approved systems of record or, where manual processes are employed, that documents are properly maintained in conformance with document control policies.
- Provides feedback and input on planned or new systems.
Training Responsibilities
- Seeks out and gains training to increase proficiency in procurement, procurement categories, or other appropriate topics.
- Assures that team members are current with all required training and are engaging in development for future roles within the department and beyond wherever possible. Develops and or delivers training where needed to advance the transparency and efficiency of the department.
- Assures all members of the team have Development Plans, Goals, and Rated Accomplishments
Leadership Responsibilities
- Identifies, distributes, and balances the team’s workloads and tasks in accordance with established workflow policies and procedures, skill levels and/or specializations.
- Expands category expertise horizontally or vertically in procurement and encourages the development of team members expertise.
- Manages team members including coaching, mentoring, advising, career development, and succession planning.
- Reviews, corrects, and provides feedback on the work of the Manager’s team or work performed under Manager’s direction by other contributors.
- Collaborates with and advises colleagues on a regular basis to continuously improve the Procurement & Logistics Department.
- Provides advice to the leadership of the Procurement & Logistics Department as a member of the Procurement & Logistics Management Team.
Other Responsibilities
- Plans, assigns, tracks, reports on team activities with the end result being professional, transparent, efficient execution of duties.
- Collaborates with customers and client departments on their procurements.
- Develops and maintains professional working relationships between the Manager’s team and key business partners to fully understand business needs, plan for future work, advise on engagement with procurement, and mitigate interdepartmental problems.
- Plans, prepares, leads, and organizes customer service meetings for clients within the team’s portfolios. Runs reports to track the team’s progress in order to ensure deliverables and timelines are met.
- Considers and promotes strategic solutions to create efficiencies and greatest value for NJTRANSIT and promotes DBE considerations in such Strategies.
- Works on special projects assigned by the Director or Senior Director.
- Performs other duties as assigned by Procurement Leadership.
This Position Supervises:
- Purchasing Agent
- Contract Specialist
- Sr Contract Specialist
- Lead Contract Specialist
Education, Experience and Qualifications:
- Bachelor’s degree and 10 years of related experience. One year of closely related work experience can be substituted for each year of education required.
- Master’s degree, Professional License, or Certification preferred. Master's degree may be allowed to replace 1 years of experience.
- Demonstrated experience managing a team of professionals.
- 4 years of experience within the procurement category identified for this position if applicable.
- Government sector experience preferred.
Knowledge and Skills:
Technology
- Must be able to work proficiently in the following Systems of Record: ECMS, Microsoft Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint, Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or under development. Systems may change over time.
Communication
- Must be able to perform active listening and have excellent written and verbal communication skills required.
- Must be able to develop and deliver executive and board level presentations.
Leadership
- A demonstrated track record of interacting with executive leadership and managing other professionals is required.
A demonstrated track record of implementing strategic solutions that advance the interests of the enterprise.
Procurement:
- Must be able to use KPIs.
- Must have experience with scheduling and cost analysis.
- Must have experience with Strategic Sourcing or Supplier Relationship Management.
- Must be proficient in Contract Writing and Negotiations.
- Must understand the regulatory and statutory basis for public procurements.
Certificates, Licenses, Registrations:
- See Education, Experience, and Qualifications
Working Environment:
- Business-casual office
Physical Demands
- Office work
At NJ Transit, you will enjoy a competitive salary and excellent benefits package:
- Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
- Flexible Spending Account
- Life Insurance
- Paid Leave
- Tuition Assistance
- Pre-Tax Commuter Benefits Plan
-
Retirement Plans
- 401(a) - Retirement plan with a 6% employer contribution
- 401(k) - Retirement saving plan with up to an 3% company match
- 457(b) - Deferred Savings Plan
At NJ TRANSIT we support and depend upon the diversity of our staff. NJ TRANSIT is an Equal Opportunity Employer.
