Program Assistant

Overview

Job Summary

EDA Overview

• Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust benefits, including health insurance, retirement plans, and extensive wellness programs. Make a tangible impact and shape New Jersey's future with innovative economic development at NJEDA.

Job Overview

• The Program Assistant supports the Special Loan Management team by processing and organizing defaulted loans and grants.
• This role involves assisting managers and employees with daily office needs and handling general administrative activities.
• The ideal candidate will be adept at multitasking, possess excellent communication skills, and have the ability to work independently.

$44,880- $56,100

Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a managers approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.

Responsibilities

Daily Tasks and Responsibilities:

• Organize and maintain customer/product documents in SharePoint.
• Coordinate mailing and filing of correspondence and documents.
• Track SLM transfers in CRM and notify servicing officers.

Projects:

• Provide general administrative support, including organizing appointments and arranging calls.

Goals and Objectives:

• Ensure efficient management and organization of loan and grant documentation to support the Special Loan Management team.

Collaboration and Cross-Divisional Interaction:

• Act as a liaison for internal and external clients, facilitating effective communication and operational efficiency.

Reporting Structure:­­­

• Report directly to the department manager and provide support to team members in the Special Loan Management department.

Qualifications

Skills and Qualifications

Technical Skills:

• Strong time management and organizational skills.
• Proficient in grammar
• Understanding of loan and grant documents, internal approval documents and correspondence

Soft Skills:

• Ability to multitask and work independently.
• Excellent communication skills, both verbal and written.
• Good team player

Experience:

• Administrative Assistant Experience
• Experience in loan work out and collections, or commercial lending preferred
• Advanced degree or industry specific certification may be substituted for 1 year of experience

Education:

• High School Diploma

Software/Tools Proficiency:

• Proficient in Microsoft Office Suite.
• Ability to learn and use Microsoft Dynamics CRM software
• NJEDA utilizes Microsoft as the core application platform and proficiency in the Microsoft Office Suite is preferred.

Additional Information

• Minimal physical demands and ability to work out normal business hours
• Travel expected when necessary for business operations

Certificates and Licenses Required

• Staff are required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essentials duties of the position.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job.  This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time.  Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees. 

This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.

NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.

NJ SAME Program

 In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce.

The SAME program allows candidates, who identify as having a significant disability, to apply for non-competitive and unclassified positions through a fast track hiring process. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. For more information about the SAME program and the Fast Track Hiring program, please Click Here.  If you have any questions, please email, or call the contact as indicated on the job vacancy announcement.

This posting open to eligible applicants regardless of SAME eligibility.

Equal Opportunity Employer

Position Requirements

• Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
• Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
• Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
• Must review the required NJ State Ethics Guidelines found on the state website.
• Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New Jersey does not provide sponsorship for citizenship to the United States.

Salary : $44,880 - $56,100