What are the responsibilities and job description for the Office Manager position at No. 1 Collision?
Reporting directly to the GM, this position is responsible for overseeing daily administrative operations, with a strong emphasis on payroll and accounting functions. The Office Manager will work closely with the GM to ensure the front-end office is organized and efficiently managed
Please note the following Roles and Responsibilities for this position which include but is not limited to:
- Manage payroll processing, including tracking hours, processing payments, and ensuring compliance with local, state, and federal regulations.
- Maintain accurate financial records, including bookkeeping, expense tracking, and reporting.
- Manage employee records, benefits administration, and HR compliance.
- Support budgeting and financial planning efforts.
- Implement and improve office policies and procedures to enhance efficiency.· Ensure compliance with accounting principles
- Prepare intercompany reconciliations
- Prepare bank and credit card reconciliations
- Ensure the timely reporting of all monthly financial information
- Provide guidance and procedure (include but not limited to invoicing, billing, collecting receivables, ATS, BO parts, etc)
- Delegate and assign tasks to appropriate individuals· Other duties as assigned
- Escalate urgent matters to upper management
- Ensure front end staff follows the procedure
- Oversee various job duties of office administrators/receptionist
- Compile data and prepare a variety of reports
- Ensure accuracy in month-end closing of sales, work in process, and inventory
- Allocate cost and expense to appropriate locations
- Record and process bank deposits
- Assist with general administrative duties such as scheduling, correspondence, and data entry.
- Maintain office supplies, equipment, and ensure a well-organized work environment.
- Coordinate with external accountants for tax preparation and audits.
- Oversee accounts payable and receivable, including invoicing, vendor payments, and reconciliations.
An ideal candidate should be able to demonstrate some if not all the following qualifications:
- Bookkeeping or general accounting experience: 1-2 years
- Experience with Quickbooks is an asset
- Able to work into deadlines in a fast paced environment
- Intermediate computer and Microsoft Office (Excel, Outlook & Word) skills
- Strong written and oral communication skills
- General HR knowledge
- Attention to detail and high level of accuracy in processing
No.1 Collision Group will always provide the best for our people, as we value them and the commitment they make to the growth of this organization. To demonstrate our appreciation towards our people, we provide a high-quality working environment, filled with amenities and unrivaled benefits to care for our people and their families.
To illustrate our dedication to our team, some of the benefits we provide are:
- Competitive Wages
- Company Sponsored Benefits Plan (Extended Health Care, Dental, Vision, and Life Insurance)
- Company Sponsored Opportunities to Travel Abroad for Training
- Company Sponsored Education, and Opportunities for Growth
- State-of-the-Art Facility with Ergonomic Workstations
- Employee Reward Programs & Annual Safety Shoes Reimbursement & Employee Referral Bonus
- Company Sponsored Recreational Event(s)
- Free No.1 Collision Group Apparel
- Company Lunch(s) (at least once a month)
- Free Coffee and Other Beverages
Thank you for taking your time to review our job posting and to apply for this position. Candidates chosen to advance to the next step of our recruitment process will be contacted via phone or email.
Please note that internal applicants may be given first consideration.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
For a quick virtual tour of our facility or for more information about us; please click the following link:
https://www.no1collision.com/en/index.php
If you are interested, please do not hesitate to take this opportunity or wait to apply. For more information about our open position(s), please visit us at:
https://no1collision.bamboohr.com/jobs/
Only the candidates who are chosen to advance to the next step of our recruitment process will be contacted through phone or email.
Please note that internal applicants will be given first consideration.
