What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Noank Community Support Services, Inc.?
GENERAL DESCRIPTION: The Bookkeeper/Administrative Assistant is responsible for providing effective and efficient bookkeeping operations in accordance with current federal and state standards for non-profit corporations and for providing the Agency’s administrative office with efficient administrative services.
MAJOR DUTIES AND RESPONSIBILITIES:
Bookkeeping Duties:
- Ensures accurate, complete, and timely receipt of revenues.
- Receives, evaluates, and processes entry of accounts receivables into QuickBooks.
- Payroll processing backup.
- Maintains the agency’s fiscal system in a state of readiness for fiscal audit by ensuring proper bookkeeping entries and maintaining a proper audit trail of all fiscal data/information. Assists the Accountant, and the independent auditors in conducting the annual audit.
- Reconciles credit card accounts. Ensures that these records are accurate, complete, and readily available for agency use in the conducting of its business.
- Performs other fiscal tasks as requested by the Executive Director.
Administrative Assistant Duties:
- Answering phones
- Distributing mail
- Ordering office supplies
- Providing clerical and administrative support to senior management
- Providing support to Dispatch
QUALIFICATIONS: Technical training and experience in automated bookkeeping and experience as an administrative assistant. In-depth knowledge and experience using QuickBooks and payroll software. verbal and written communication skills, attention to detail, and the ability to work independently. The Bookkeeper is required to be able to operate a personal computer with proficiency in the use of Microsoft Office 365, web-based platforms, and Adobe PDF. The applicant must pass a national background check conducted by fingerprints, a state police background check, a CT DCF protective service background check, a motor vehicle check, and provide proof of physical and negative PPD results. If the applicant has resided in another state in the last 5 years background checks must be conducted and passed in those states as well.
REPORTS TO: The Executive Director
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
