What are the responsibilities and job description for the Administrative Assistant position at NOCO Energy Corp?
Position: Administrative Assistant
Location: Tonawanda, NY
Compensation: $22.00-$25.00/hr
Location: Tonawanda, NY
Compensation: $22.00-$25.00/hr
Celebrating 90 years in business, NOCO is proudly positioned at the forefront of energy innovation. With a foundation built on integrity, we are family owned and community focused.
If you feel you have the drive, dedication and passion required to be part of the NOCO family, we encourage you to apply today.
What We Are Looking For
The Administrative Assistant will be a key part of the organization. This position will maintain efficient operations and assist with various business activities.
We are looking for an individual who excels in prioritization, handles confidential information adeptly, and can seamlessly switch between tasks. If you are an organized and analytical thinker, an effective communicator, and a collaborative team player, this position is an ideal fit for you.
What You Will Do
- Serve as a gatekeeper, managing correspondence, screening calls, and promptly responding to emails and voicemail messages.
- Organize and participate in staff meetings, including distributing agendas, documenting minutes, and tracking action items.
- Assists with order generation and rebate program.
- Perform a wide variety of administrative and clerical duties including but not limited to: creating documents, preparing spreadsheets, assembling reports, processing incoming and outgoing mail, answering and returning phone calls, photocopying, faxing, filing
- Schedule meetings, customer appointments and manage calendars.
- Complete purchase orders, ensuring everything is invoiced and paid on time.
- Vendor setup and management.
- Maintain and update professional and personal contact databases.
- Assist with general office tasks and other operational projects.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company.
What You Will Need
- AS Degree or higher education, or equivalent related experience
- Minimum 2 years in administrative support position
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Team oriented
- Proficient computer skills, word/excel
- Positive “Can Do” attitude
- High desire for team success and customer satisfaction
- Problem Solver
- Eagerness to learn about and assist with new products and services.
- Proficient with Microsoft Office Suite or related software
- Able to sit for prolonged periods at a desk and work on a computer
- Able to lift up to 10 pounds at times
What We Offer
- Generous medical insurance offerings
- Dental and vision plans
- Company-paid life insurance
- Company-paid short-term disability
- 401(k) with company match
- Health savings accounts
- Vacation and NOCO Time
- Employee and family assistance program
- Company-paid training
- Safety incentives
- Years of service incentives
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