Contract Administrator

Job Summary:

The Contract Administrator is responsible for managing and overseeing contracts made with customers, vendors, partners, or employees. Their primary duties include preparing, negotiating, and reviewing contracts to ensure that the company's interests are protected, contract submissions are maintained, and all contractual obligations are fulfilled. The Contract Administrator acts as a liaison between the organization and third parties, ensuring that contracts are processed, ordered, and are tracked for installation.

Key Responsibilities:

• Contract Preparation and Drafting:
• Draft, review, and negotiate contracts, including purchase agreements, service contracts, vendor contracts, and employment agreements.
• Ensure that all contracts comply with company policies, legal regulations, and industry standards.
• Contract Review and Analysis:
• Analyze contract terms and conditions to ensure the organization's interests are protected.
• Identify and mitigate potential risks associated with contract terms.
• Verify contract terms to ensure accuracy, completeness, and compliance with company standards.
• Contract Negotiation:
• Engage in negotiations with clients, vendors, and other third parties to ensure favorable contract terms.
• Work closely with legal counsel and relevant departments to ensure all contracts align with company policies.
• Contract Management and Administration:
• Maintain and organize all contract documentation, ensuring easy access and retrieval.
• Track contract milestones, renewal dates, deliverables, and payments.
• Ensure that all parties are meeting their contractual obligations and deadlines.
• Risk Management and Compliance:
• Monitor contract performance and compliance with terms and conditions.
• Ensure that contracts adhere to local, state, and federal laws and regulations.
• Report any contract breaches or disputes and assist in resolving them.
• Record Keeping and Documentation:
• Maintain accurate records of contracts, amendments, and communications.
• Update contract templates and standardize agreements as necessary.
• Ensure that contract files are complete and up-to-date.
• Stakeholder Communication:
• Serve as a point of contact between internal teams and external parties regarding contract-related matters.
• Communicate contract status, changes, or developments to relevant stakeholders.
• Collaborate with finance, procurement, and legal teams to ensure seamless contract management.
• Reporting and Analysis:
• Prepare periodic reports on contract status, performance, and compliance.
• Provide analysis and recommendations for improving contract management processes.
• Identify opportunities to streamline contract administration and reduce risks.

Qualifications and Skills:

• Bachelor’s degree in business administration
• Proven experience as a Contract Administrator, Contract Manager, or in a similar role.
• Strong understanding of contract law, legal terminology, and contract management practices.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to work with high attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Proficiency in contract management software and Microsoft Office Suite.
• Ability to manage multiple contracts simultaneously and meet deadlines.
• Knowledge of regulatory and compliance requirements related to contracts.

Preferred Skills:

• Certification in Contract Management (e.g., Certified Professional Contract Manager - CPCM).
• Experience working in procurement
• Familiarity with legal regulations and contract laws applicable to the industry.
• Ability to resolve contract disputes and manage conflicts effectively.

Work Environment:

• Office-based with occasional travel for meetings, negotiations, or site visits.
• Collaborate with internal departments such as legal, procurement, finance, and project management.
• Ability to work under pressure and handle multiple tasks simultaneously.

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to Commute:

• Cincinnati, OH 45241 (Required)

Ability to Relocate:

• Cincinnati, OH 45241: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18