Secretary

Job Summary
We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will be responsible for providing administrative support, managing office tasks, and ensuring smooth operations within the office environment. This role requires strong communication skills, proficiency in various software applications, and the ability to handle multiple tasks efficiently. The Secretary will play a crucial role in maintaining an organized workspace and providing excellent customer service to clients.

Responsibilities

• Manage front desk operations, greeting visitors and answering phone calls in a professional manner.
• Perform data entry tasks accurately and efficiently, ensuring all records are up-to-date.
• Organize and maintain filing systems, both electronic and paper-based, to facilitate easy access to information.
• Assist with scheduling appointments and managing calendars for team members.
• Provide support in bookkeeping tasks using QuickBooks or similar software as needed.
• Handle customer inquiries with a focus on delivering exceptional service, whether in person or via phone/email.
• Collaborate with medical or dental staff as necessary to ensure seamless patient interactions.
• Prepare reports, documents, and correspondence as required to support daily operations.
• Maintain confidentiality of sensitive information in compliance with company policies.

Requirements

• Proven experience as a Secretary or in a similar administrative role is preferred.
• Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record keeping.
• Exceptional customer service skills with a friendly and professional demeanor.
• Ability to work independently as well as collaboratively within a team environment.
• Familiarity with office equipment such as printers, copiers, and fax machines is advantageous.

We look forward to welcoming a dedicated Secretary who can contribute positively to our team dynamics while ensuring operational excellence within our office!

Job Type: Full-time

Pay: $18.00 - $26.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $26