What are the responsibilities and job description for the Executive Assistant position at Nolting Manufacturing?
About Us: We are a fast-growing company with a passion for customer service, innovation, and excellence. As the owner of the business, I’m looking for an energetic, organized, and efficient Executive Administrative Assistant to help manage a wide range of tasks. This is a key position where you will be at the heart of our operations, providing support directly to me and the rest of the team. If you thrive in a fast-paced, customer-centric environment, are highly organized, and enjoy taking on diverse responsibilities, this is the job for you!
Key Responsibilities:
- Be the first point of contact for customers, both in-store and over the phone, providing a warm and professional experience.
- Assist with managing shipping and receiving of parts, ensuring smooth and accurate processing.
- Support travel arrangements for the owner and the team, including reservations and logistics.
- Help with QuickBooks, including invoicing and entering data
- Handle general office administrative tasks like scheduling appointments, managing meetings, and keeping the office organized.
- Order office and store supplies, ensuring everything is stocked and ready for business operations.
- Maintain office supply inventory and place orders as needed.
- Help coordinate day-to-day operations and ensure seamless communication across the company.
- Handle special projects and tasks that arise, providing executive-level assistance to the owner.
What We’re Looking For:
- A professional, friendly, and approachable demeanor – you’ll be the face of the business to customers and team members.
- Experience with QuickBooks or similar accounting software is a plus.
- Strong organizational skills and the ability to multitask and prioritize effectively.
- A positive, problem-solving attitude and ability to work with minimal supervision.
- Excellent communication skills, both verbal and written.
- Strong time-management skills with a knack for keeping things running smoothly.
- High attention to detail and ability to handle sensitive information confidentially.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person