Federal Programs Coordinator

Job Title

A dynamic and skilled professional is sought to support the Administrator in various activities, ensuring goals are met and regulatory requirements are adhered to.

Main Responsibilities

• Monitor stakeholder communication, meeting arrangements, account balances, website updates, and other activities to achieve set goals and deadlines.
• Oversee office work activities, organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Prepare and process complex written materials, such as correspondence, agendas, minutes, event programs, bulletins, reports, and more, to communicate information and create documentation.
• Schedule appointments, conference schedules, meetings, travel reservations, facility usage, and other activities to make necessary arrangements for special initiatives or events.
• Work as a migrant recruiter under the district's Title I-C program, following the MEP Recruitment Guide.
• Enter required information into the Migrant web system.
• Attend training sessions for assessments and migrant programs, which may involve out-of-Nome travel.
• Act as the main contact for all migratory education programming and parent outreach.
• Support teachers in developing curriculum maps and pacing guides for K-12, focusing on culturally relevant resources and aligning instruction with Alaska Cultural Standards.
• Maintain and safeguard confidential files.
• Assist with various district assessments.
• Take required professional development training to handle district assessment documents.
• Perform administrative duties, including maintaining student files, updating PowerSchool with demographic data, creating purchase orders, ordering supplies, and more.

Requirements

• Operate standard office equipment, plan and manage projects, prepare accurate records, and utilize delegated authority.
• Experience with Microsoft Word, Excel, PowerPoint, or similar programs is required.
• Utilize the online MEP system for reporting, monitoring, and multiple grant requirements.

Knowledge and Ability

• Basic math skills, reading technical information, composing documents, and analyzing situations to define issues and draw conclusions are required.
• Cultural values, indigenous ways of learning and knowing, and cultural practices for the Bering Strait region are essential knowledge areas.
• Gather, collate, and classify data; work with data using defined processes; and utilize various job-related equipment.

Responsibility

• Work under limited supervision using standardized practices and/or methods.
• Monitor budget expenditures.
• Maintain confidentiality regarding school business.
• Learn and utilize equipment and business applications as they are upgraded.
• Perform duties in full compliance with District and Board of Education policies.

Experience and Education

• Job-related experience with increasing levels of responsibility is required.
• High school diploma or equivalent is required. Training and/or experience working in an office setting or school/district is highly desirable.