What are the responsibilities and job description for the Human Resources Information & Technology Specialist position at Norfolk Public School District?
Full-Time and Permanent; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year; Grade P
DEFINITION
The Human Resources Information and Technology Specialist is primarily responsible for the management and supervision of Human Resources-related information and technology. The incumbent who serves in this position is responsible for coordinating and providing a broad range of human resources services for Norfolk Public Schools including but not necessarily limited to: human resources information support (HRIS); personnel transaction management; recruiting, screening, and recommendation of certain part-time hires; staff development; serving as the liaison between the Department of Human Resources and various other departments; analyzing and synthesizing data to prepare a variety of district, state, and federal reports; reviewing district, state, and federal policies and making recommendations as requested; managing the training for and implementation of the division-wide teacher evaluation, applicant tracking, and absence management platforms.
SUPERVISION
Work is performed under the general direction of the Chief Human Resources Officer. The incumbent in this class is expected to refine and develop his or her own work routine and carry assignments to completion independently. The incumbent’s work is reviewed in terms of efficient and effective operations of the department and compatibility with established goals, objectives, policies, regulations, and laws. Supervision is exercised over assigned staff as required.
DISTINGUISHING CHARACTERISTICS
This job class is assigned only to the Department of Human Resources. The specialized responsibilities of this class distinguish it from other administrative positions with the department.
ESSENTIAL FUNCTIONS OF THE CLASS (Performs a variety of duties itemized below.)
Serves as the technology and HRIS data liaison between the Department of Human Resources and various other departments.
Facilitates system upgrades and modifications.
Assists end users in developing reports and queries.
Audits database integrity and serves as a primary contact to troubleshoot problems and resolve functional system questions.
Plans and executes all major processes and functions related to HR data in MUNIS.
Reviews, analyzes, evaluates, and manages information systems specific to the Department of Human Resources. These systems include but will not necessarily be limited to Absence Management, TalentEd Perform, TalentEd Hire, and MUNIS.
Manages the timely posting of all job announcements.
Writes programs and reports in response to information requests from internal and external sources.
Resolves problems concerning coding and pay by communicating with payroll and human resources personnel.
Trains new and existing human resources employees in the use of HR-specific technology as assigned.
Serves as the Department of Human Resources representative for internal and external technological meetings.
Coordinates and generates the regular and supplemental School Board personnel dockets.
Updates and maintains salary tables according to School Board-approved budget data. These salary tables are represented by the Norfolk Public Schools Salaries and Wages Book and the electronic HRIS tables.
Serves as primary liaison between the Payroll Department and Human Resources Department as it relates to employee pay.
Resolves problems concerning coding and pay by communicating with payroll and human resources personnel.
Performs the more advanced duties associated with personnel transactions.
Compiles comprehensive employee information, initiates coding systems, and maintains personnel files.
Calculates and processes salary increases for the purposes of contract printing.
Administers the re-election process by determining an employee’s active or inactive status, reviewing new pay rates; albeit salary, hourly, differential, stipends, ensuring pay rate tables are accurate in accordance with new pay rates, updating salaries of School Board members and Superintendent, and ensuring re-election information is accurate prior to production and distribution.
Responds to a variety of local and state information requests.
Conducts specialized personnel research and provides information as requested or required.
Maintains the Department of Human Resources’ website.
Responds to inquiries from administrators and current and prospective employees regarding the activities for which responsible.
Researches, schedules, and attends appropriate external recruitment events. This includes the coordination of travel arrangements for all attendees.
Recruits, screens, recommends, and coordinates the on-boarding of certain part-time hires.
Assists with screening and interview of other applicants as assigned.
Administers the intent process by ensuring that intent notices are electronically distributed, reviewed for accuracy, and results cataloged and published.
Ensures the Norfolk Public Schools Employee Handbook is kept current based upon local, state, and federal laws, policies, regulations, and guidelines.
Plans, designs, and executes staff development related to operationalizing employee evaluation systems.
Tracks, analyzes, and synthesizes data related to the employee evaluation systems.
Facilitates teacher recognition events as assigned.
Performs related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of practices of school personnel administration, employment interviewing strategies and procedures, and the legal status governing the relations between employers and employees, Virginia School Law, and of certification required by the State Department of Education.
Thorough knowledge of the general organization and function of a public school system, and organizational mission of a personnel department.
Thorough knowledge of the applicable provisions of the Virginia Retirement System and Federal OASI provisions.
Ability to conduct professional interviews, to deliver articulate oral and written reports and effectively interact with administrators, teachers, and classified employees.
Ability to utilize a wide variety of computer technology hardware and software applications.
Ability to communicate clearly and concisely orally and in writing.
Excellent interviewing, supervision, data collection, and report writing skills.
Ability to develop detailed documentation in communicating financial information and results.
Thorough knowledge of research, data analysis, and report presentation techniques.
Thorough knowledge of automated data processing applications.
Ability to maintain records and prepare complex reports from such records.
MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS
Master’s degree in educational administration and considerable experience in educational administration, human resources management.
LICENSE/CERTIFICATION
Postgraduate professional certificate/license with endorsement in education and in administration and supervision is preferred.
PHYSICAL ATTRIBUTES
Work involves long periods of sitting at a desk and looking at a terminal screen.
HAZARDS
Work involves exposure to normal, everyday risks in an office environment.
UNUSUAL DEMANDS
Work is performed in an office and is subject to continuing stress, constant deadlines, and frequent interruptions and may require attendance at evening and weekend meetings and events and after-hours responsiveness.
Salary : $75,159 - $123,648
