Accounts Payable and Receivable

Location: Irvine, CA | On-Site | Full Time | $18-$20 an hour | Schedule: Monday through Friday 7am-4pm or 8am-5pm

As an AR/AR Clerk at Norm Reeves Honda you are responsible for managing the day-to-day processing of accounts receivable (AR) and accounts payable (AP) transactions. This role ensures that all financial transactions are recorded accurately and timely, supporting the overall financial health of the organization. The AR/AP Clerk works closely with internal teams and external vendors/customers to maintain accurate records and ensure that payments and invoices are handled appropriately.

Responsibilities:

• Process customer invoices and ensure timely collection of payments.
• Post payments received (cash, checks, electronic payments) to the appropriate accounts.
• Reconcile customer accounts and follow up on overdue invoices.
• Respond to customer inquiries regarding billing and payment issues.
• Generate and review AR aging reports to monitor outstanding balances.
• Assist with monthly, quarterly, and annual closing processes.
• Review, verify, and process vendor invoices for accuracy and proper documentation.
• Prepare and process check runs, wire transfers, and ACH payments to vendors.
• Match purchase orders, receipts, and invoices for payment approval.
• Ensure compliance with company policies and approval workflows.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and communicate with vendors to resolve payment issues.

General Accounting Support:

• Assist with the preparation of financial reports and documentation for audits.
• Maintain accurate and organized records of all financial transactions.
• Support month-end and year-end closing activities.
• Provide clerical and administrative support to the accounting department as needed.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in accounting or related field preferred.
• Experience: Minimum of 1-2 years of experience in accounts payable and/or receivable or general accounting.
• Skills:
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office (Excel, Word).
  • Strong attention to detail and accuracy in data entry.
  • Excellent communication skills for interacting with vendors, customers, and colleagues.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.