Project Administrator

Normandeau Associates, Inc., one of the nation’s largest science-based environmental consulting firms, is seeking a full-time Project Administrator. This position will be based in our Bedford, NH office.

The successful candidate will serve as a “hands-on” Project Administrator performing all aspects of the contract lifecycle from proposal all the way through to billing and project closeout, working closely with Project Managers across Normandeau Associate’s US various locations.

Responsibilities for the position include but are not limited to:

· Performing all aspects of assigned proposal or contract processes including, but not limited to, reviewing terms and conditions, completing client forms, building pricing spreadsheets, uploading information to client portals, and monthly client reporting.

· Supporting the preparation of various agreements such as non-disclosure agreements, teaming agreements, subcontractor agreements, and contract amendments.

· Accurately proofing, editing, and rewording content to deliver high-quality, compliant, and error-free proposals to meet any established timeline.

· Maintaining contractual records and documentation such as contract correspondence, customer contact information, contractual changes, insurance certificates, and status reports.

· Coordinating with others to ensure appropriate reviews are conducted and seeking guidance from higher level managers on complex terms and conditions.

· Setting up clients, contacts, and projects in Deltek Vantagepoint system.

· Performing month end closing, billing, and Accounts Receivable (AR) functions.

· Other duties as assigned.

The Project Administrator is a customer focal point for client and subcontract communications. In addition, this role works closely with Normandeau Associates’ project managers, upper management from various departments, and C-Suite level Officers.

Requirements and Skills include:

· Bachelor's degree in Business with a minimum of 5 years’ experience.

· Experience with Deltek or similar ERP systems.

· Experience in Professional Services firms.

· Proficiency in Microsoft Office Suite.

· Excellent verbal and written communication skills.

· Organizational skills, attention to detail, good judgement, and the ability to problem solve.

· Highly developed interpersonal skills with an ability to collaborate with a diverse group sensitively, thoughtfully, and respectfully.

· Ability to work independently and as part of a team.

· Ability to work in a fast-paced environment.

Candidates should be authorized to work in the U.S. without company sponsorship.

Salary: $60,000 - $70,000 annually. Salary is negotiable with higher levels of experience.

Benefits:

• Medical (with HRA), Dental, and Vision
• Flexible Spending Account
• Employer paid LTD and Basic Life
• Optional additional life insurance
• 401k with employer match
• ESOP program
• 2 personal days a year
• 11 paid holidays a year
• 1 volunteer day a year
• Accrued vacation and sick time

As an employee-owned company, Normandeau Associates, Inc. offers a competitive salary commensurate with experience and education and excellent benefits. If you are interested in this position and meet all requirements, please apply here or submit your resume and cover letter to HRDept@normandeau.com with the subject PAdmin-25.

Normandeau Associates, Inc. is an Equal Opportunity Employer – All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or other protected classification, in accordance with applicable federal, state, and local laws. Those applicants requiring accommodation to complete the application and/or interview process should contact the human resources department.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $60,000 - $70,000