What are the responsibilities and job description for the Assistant Office Manager position at Normandy Corporation?
ASSISTANT OFFICE MANAGER
Normandy Corporation, based in Rochester, NY, is a 40-year Licensed Mortgage Bank that is seeking an Assistant Office Manager, with promotion to Office Manger within two (2) years /-.
Job Overview:
This role oversees efficient cash management, monthly-quarterly-yearly financial statement and tax return information dissemination for external accountants and government bodies, oversees internal and yearly banking audits, coordinates office staff hiring and wage management and management of all federal and multi-state banking regulations.
Key Responsibilities:
- Oversee management of all banking and/or investment accounts for accuracy and best management of funds
- Review all company financial statements
- Work with external accountants and auditors for accurate tax return filings
- Review banking compliance reports
- Answer and/or research all regulatory questions
- Report and/or approve all staff payroll and payroll reports, 401k processing and payroll records
- Complete understanding of all jobs/positions throughout the company to ensure accurate, fair and timely responses to all vendors and customers
- Work with all multi-state and federal auditors ensuring compliance with banking regulations
- Meet with health insurance representatives to ensure appropriate plans for employees
- Ensure accurate and timely processing of all mortgage loan draws, wires and closing notices
- Approve and sign checks
- Other management responsibilities, as needed
Skills:
- Strong problem solving and decision-making abilities
- QuickBooks knowledge
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Ability to handle confidential information with discretion
- Staff management abilities
- Good written and verbal communication skills
Qualifications and/or experience:
- Basic understanding of accounting and bookkeeping and credits and debits
- Associate’s or bachelor’s degree in business administration or accounting, preferred
- Excellent credit
- Good typing skills
- We will provide training, as needed
Schedule and benefits:
- Four (4) day work week May through October, Five (5) day work week November through April /-
- Health Insurance
- 401k and employer matching
- Paid vacation and sick time
- Annual bonus up to 20% of base salary
- Pension after four (4) years
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Salary : $65,000 - $80,000
