Attendance Clerk (Elementary)

POSITION SUMMARY:

The Attendance Clerk is responsible for maintaining student attendance information at the assigned school site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports. Accountable for processing paperwork, reports, records requests and communicate essential at the campus level. This position may include overseeing student workers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Track daily student attendance, verify legitimacy of student excuses, prepare, and communicate necessary attendance reports.
• Manage student files and records including the input, maintenance, and reporting of student information.
• Maintain confidentiality of all information obtained for Normandy’s students and families in accordance with applicable law and district policy.

• Communicate with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
• Ensure accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.
• Maintain a variety of attendance records, schedules, and files (paper and electronic) (e.g., contact and telephone logs, student attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies.
• Prepare sort and file various student records including those regarding discipline and attendance.
• Prepare a variety of reports, written materials and correspondence.
• Communicate with parents, students and staff regarding enrollment and attendance.
• Keep principal, guidance counselor and teachers informed of changes and areas of concern including but not limited to student records, registration, drop/add, enrollment and attendance.
• Convene and oversee the Attendance Recovery Team (ART), including creating and disseminating letters to parents of students with excessive absences.
• Provide administrative support to the building administration, including receiving visitors, taking phone calls, and setting appointments. (provide lunch and breakfast coverage)
• Other duties as assigned by district or building administration.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• High school diploma or equivalency certificate is required.
• Bachelor’s Degree is a plus.
• Previous work experience in an office and/or education setting is preferred

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrate strong interpersonal skills.
• Ability to communicate, both verbally and in writing, and interact effectively with all stakeholders of the school community.
• Demonstrates strong writing and editing abilities.
• Maintain professional and friendly demeanor.
• Ability to solve conflicts, maintain confidentiality and remain professional and open to various ideas and viewpoints.
• Possess excellent organizational skills and attention to detail.
• Demonstrate ability to prioritize and meet deadlines while complying with established policies and procedures of the building and district.
• Demonstrate ability to multi-task effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Google Docs.
• Familiar with budget and publishing software such as Quicken and Adobe.
• Knowledge of basic office equipment such as computers, multi-line phones, fax machines, and scanners.
• Demonstrates ability to think creatively.
• Identify and resolve problems in a timely manner, gathers and analyzes information skillfully; uses reason even when dealing with emotional topics.
• Ability to work independently.
• Ability to provide assistance to the school community as necessary.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs. such as to lift files and paper.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee continuously is interacting with the public and staff.

Disclaimer: The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.