Attendance Clerk

Job Summary 

Normandy Schools Collaborative is seeking an Attendance Clerk that will be responsible for clerical work involved in accurately maintaining student attendance records and assisting students, parents, and teachers in all matters related to student attendance.

Report to: Building Principal

Supervises: None 

Pay Grade: Classified Pay Scale 

Term of Employment: 12 Months 

Essential Job Functions:

• Under minimal supervision, accurately prepares and maintains student attendance records and reports.
• Performs a wide variety of clerical and secretarial duties and operational support activities.
• Works at the front desk acting as a receptionist and issuing readmit slips to student.
• Creates and distributes student registration and orientation information packets. 
• Creates and accurately maintains an annual computerized and standard filing system containing courses, classes, calendars, and other required data for permanent student attendance records.
• Performs student attendance accounting and related activities of a high school.
• Trains clerical staff and student aides in attendance office duties and procedures.
• Accurately prepares a variety of student attendance reports including average daily attendance reports by student or class for program analysis and projection purposes.
• Prepares accurate student absence lists for teachers and administrators. 
• Maintains a list of students who leave campus for various reasons during the school day. 
• Verifies student absences by contacting parents, teacher, or other approved method. 
• Communicates with parents to ascertain reasons for student absences.
• Assists Counselors with communication to parents of students who are having attendance and/or academic problems in school.
• Accompanies the Community Liaison or other site personnel on home visits.
• Distributes and processes work permits as assigned in the summer.
• Maintains and orders office supplies.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES 

• General office procedures and office machines (computer, fax, and copier).
• Basic attendance reporting procedures and requirements.
• Record keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Data entry techniques. 
• Enter data in computer quickly and accurately.
• Accurately maintain records and prepare reports.
• Accurately compile, review, verify, and record attendance data and generate reports. 
• Make mathematical calculations quickly and accurately.
• Operate office machines.
• Type 40 words per minute with speed and accuracy.
• Understand and follow oral and written instructions.
• Communicate effectively and interact appropriately with coworkers, students, parents, and the general public.
• Assist callers and visitors to the attendance office.
• Plan, organize, and prioritize work to meet schedules and deadlines.
• Work calmly and efficiently under pressure, at times under high stress, with constant interruptions, strictly adhering to set policies and procedures.
• Comply with and explain District policies and State regulations regarding student attendance.
• Attend in-service training, conferences and meetings, as assigned, with compensation if overtime is required.
• Work cooperatively with others and use good judgment.

EXPERIENCE AND EDUCATION

Education High School Diploma or equivalent

One year general clerical experience, involving student records desired

Proficient in use of word processing, spreadsheet, and data base computer applications

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk and use fingers, tools, or controls.

The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs., such as lifting files and paper.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee continuously interacts with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.