What are the responsibilities and job description for the Document Processing Specialist position at NORRIS MCLAUGHLIN, P.A.?
Job Details
Job Location: New Jersey Office of Norris McLaughlin PA - Bridgewater, NJ
Salary Range: Undisclosed
Description
The law firm of Norris McLaughlin, P.A. in Bridgewater, NJ has an immediate need for a full-time Document Processing Specialist to join the Practice Support Services department.
The candidate should have a college degree with a minimum of three years to five years as a word processing or document processor with legal environmental experience preferred.
Responsibilities:
- Creating, formatting, reviewing, as well as correcting large complex legal documents using MS Word.
- Scanning, reformatting, and transcribing legal documents.
- Conversion of documents using Adobe Acrobat and/or PDF Scansoft products.
- Preparing and submitting documents for electronic filing in various state and federal courts
- Troubleshooting and repairing complex documents.
- Complete assignments in a timely manner.
- Assisting with special projects as required.
- Responsible for input and revisions from handwritten, typed, converted, or scanned materials using Word, Excel, or PowerPoint.
Qualifications
- Minimum 3-5 years’ experience in a word processing center, major law firm experience preferredFormat and input materials using Styles and Templates, spell check all documents and perform light proofreading.
- Advanced knowledge of MS WORD 2016 (Styles, Templates, Forms, Table of Contents, Table of Authorities), Workshare Compare.
- Advanced knowledge of Excel, PowerPoint, Access, Outlook, Adobe, Visio skills a plus.
- Must have a working knowledge of document management systems (iManage Desksite preferred), Workshare Compare, Adobe Acrobat and/or PDF Scansoft products, Best Authority TOA program, and time entry systems.
- The ideal candidate must also exhibit the following:
- the ability to take direction and pay attention to detail.
- self-motivation.
- the ability to work independently.
- highly organization skills.
Other Duties/Responsibilities:
- Some travel may be requested to other Norris McLaughlin offices.
Required Skills/Abilities:
- Strong written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work under tight deadlines and prioritize responsibilities.
- Ability to work effectively in a fast-paced environment.
- Knowledge of Microsoft Office Suite (Excel, Outlook, and Word)
Education and Experience:
- 2 years’ experience in law firm or another professional services environment
- Associate or bachelor’s degree preferred.
Physical Requirements:
- Ability to remain in a stationary position for prolonged periods.
- Ability to operate office equipment such as a keyboard, calculator, copy machine, and other office equipment for prolonged periods.
- Ability to move about to access file cabinets and office machinery.
Essential Cognitive Functions:
- Ability to effectively exchange information both verbally and written.
- Ability to read and interpret documents, reports, and other written materials.
- Ability to analyze a problem logically and provide potential solutions.
- Ability to add, subtract, multiply, and divide.
- Ability to focus on a task with frequent interruptions.
Working Conditions:
- Physical environment requires the employee to work inside a temperature-controlled office building.
