Accounts Payable Specialist

A current vacancy exists within the Norristown Area School District in the Business Office for an Accounts Payable Specialist.  This is a 12 month position and will be located at the District Administration Building.

The primary purpose of the Accounts Payable Specialist is to perform full Accounts Payable functions in a professional, confidential manner. The accounts payable specialist is responsible for creating and liquidation of all District issued purchase orders, payment of all approved bills and expense reports, compiling and maintaining accounts payable records and assisting with audits of the accounts payable function. 

Qualifications: 

• High School Diploma or its equivalent
• Post high school professional training and prior accounts payable experience preferred
• Knowledge of general business principles and ability to monitor budgets and accounting processes
• Strong organizational skills and strategic planning skills, pro-social collaboration, communication and planning skills, and technology skills
• Ability to be flexible, self-directed, and motivated
• Ability to work well in a multi-ethnic and multi-cultural environment with staff and students
• Ability to do job responsibilities with minimal supervision and ability to schedule time to meet deadlines
• Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI

Duties & Responsibilities:

• Review and process all accounts payable requests through the District’s forms workflow software 
• Prepare and process all accounts payable checks and EFT payments for all funds 
• Transmit payables file to the bank and upload EFT files for ACH payments
• Open, sort, and screen incoming mail and answer routine correspondence; route remainder to appropriate
• Review all invoices for appropriate documentation including matching to purchase orders and appropriate
• Prints accounts payable checks
• Manages annual 1099 process and submittal to vendors and taxing authorities.
• Distribute signed checks as required
• Act as a liaison between district and building/area personnel and business office personnel for purchasing and payment matters
• Answer all vendor inquiries
• Assists in monthly closings and year-end processes
• Review all vendor statements and monitor overdue invoices
• Prepare analysis of accounts and review encumbrances
• Maintain budget and accounts information in an organized, concise manner.
• Maintain confidentiality with all District information
• Assist building population (staff and administrators) with building requests and assigned tasks
• Perform responsible clerical work in the maintenance of complex and confidential records and files, both manually and by use of the computer
• Maintain all accounts payable reports, spreadsheets and accounts payable files in an organized fashion and readily accessible for various audits
• Review and process all accounts payable requests through the District’s forms workflow software
• Perform general office duties, including but not limited to telephone, email, USPS mail, receptionist duties, and preparation and editing of correspondence and/or reports, general filing, photocopying and scanning documents, maintaining records and monthly reports
• Place, receive and screen telephone calls and record and relay messages
• Use computer and technology skills, including but not limited to using the Internet, accessing and manipulating databases, spreadsheet design, desktop publishing, and creation of various forms
• Participate in District activities related to the District’s mission as per supervisor request
• Performs other job related duties as assigned by supervisor

Salary 2024-2025: 

$36,338 - $62,936

Salary : $36,338 - $62,936