Executive Assistant

Our mission is to create exceptional experiences for our customers that help them achieve their dreams, and we are looking for extraordinary individuals who have the talent and passion to help us bring those dreams to life.

Are you looking for a fulfilling career with a dynamic company culture, growth opportunities, and the chance to make a real impact? This is a unique opportunity to work alongside executives in a high-impact role that blends administrative and operational duties, marketing, communications, vendor management, and execution. If you have the ability to juggle diverse responsibilities, think proactively, and manage operations with a business-owner mindset, we’d like to hear from you. With over 92 years in business and rapid growth, NASB is seeking new team members eager to grow with us!

We are currently looking for a Executive Assistant to join our Administration team.

Job Summary

The Executive Assistant is a key partner to the CEO and Executive Team, coordinating strategic, administrative, marketing, communications, vendor management, and operational functions. This role requires a proactive, resourceful, and highly organized professional. The ideal candidate is adaptable, emotionally intelligent (EQ), and capable of handling multiple priorities. They should be a proactive problem solver with strong confidentiality standards and the ability to interact effectively with multiple stakeholders and departments.

What You Can Expect To Work On

The Executive Assistant is responsible for providing support to the CEO and Executive Team, managing strategic planning deliverables, communications, and confidential materials. Coordinates meetings, travel, agendas, and follow-ups while overseeing internal announcements, TV screen monitors and presentations. May help coordinate corporate events, team-building activities, and appreciation programs.

• Communications 20% - Supports internal and external communication strategies, including branding, PR, customer appreciation, and promotional materials. Assists with press releases, newsletters, company updates, and customer initiatives. Helps coordinate sponsorships and managing sporting event tickets. Assists with branding merchandise, including ordering-distribution for promotional and recognition purposes.
• Employee Engagement 20% - Support HR and Executives with the coordination on employee programs that promote well-being, company values, recognition, and fun activities. As a member of the company’s Culture Committee, the Executive Assistant assists HR and Executive Leadership in developing internal employee engagement activities to foster a positive and productive workplace, including coordination of Volunteer events and Corporate Challenge, among others. This includes assistance with the budget for such activities.
• Building Management 15% - Oversee building management, ensuring office facilities, maintenance, and cleanliness are properly managed. Acts as the primary point of contact with Executive Hills, external contractors and other service providers, proactively addressing concerns before they escalate. Manage office space organization, including cube and floor configurations and ensuring building supplies and maintenance.
• Vendor Management 15% – Maintain a centralized vendor contract database, tracking contract start and end dates, renewal deadlines, and termination clauses. Create a checklist for each vendor outlining deliverables, service level agreements (SLAs), and key milestones. Collaborate closely with Finance, Risk Management, and Business Leaders to track contract expirations and ensure quality of service against agreed-upon terms. Escalate unresolved vendors concern to leadership as necessary.
• Corporate Governance and Enterprise Support 10% - May attend and draft minutes for key committees (e.g., Technology Steering, Risk Management, Credit Risk, ALCO). Provides administrative support to the CFO, including tracking corporate resolutions, officers’ approvals, Board relations, calendar invitations, presentations logistics, and agenda tracking for Board, Audit, and Risk Committee meetings. Assists the Chief Risk Officer with collection of monthly and quarterly internal and external statistics and/or KRIs.
• Supervision of Front Desk Receptionist 10% - The Executive Assistant oversees the front desk receptionist, ensuring a professional and welcoming environment for visitors, clients, and employees. Provides guidance and support to ensure receptionist duties align with various business unit needs.
• Administrative Tasks 10% - Assist with ordering food, catering, scheduling, travel, and meeting logistics. Organize events, offsites, and team-building activities. Manage RSVPs and guest lists for corporate functions. Support new corporate employees with onboarding and workspace setup.
  
  

What You Offer Us

Technical & Professional Requirements:

• Bachelor’s degree or equivalent experience in business management, communication, marketing, or related.
• Proven experience as an Executive Assistant, Marketing Coordinator, Office Manager, or in a similar role.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience and understanding of internal/external communications, branding, and public relations (preferred).
• Experience managing third-party vendors and external service providers (preferred).
• Familiarity with corporate governance and other related business documents (preferred).
  
  

Soft Skills & Personal Qualities:

• High Emotional Intelligence – Ability to assess situations, manage relationships, and communicate effectively.
• Maintains strict confidentiality when handling executive-level communications, decision-making discussions, and other business-related materials. Handles sensitive information with the highest level of professionalism.
• Adaptability & Problem-Solving – Thrives in a high pace environment, proactively addressing challenges.
• Multi-Tasking & Organizational Skills – Capable of managing diverse tasks, similar to a small business owner.
• Strong Communication – Able to craft clear, professional messages for internal and external stakeholders.
  
  

Work Environment

• This position will be a hybrid-based schedule with a combination of in-office and remote work.
  
  

Physical Requirements:

• Ability to lift/carry up to 25 pounds occasionally.
• Ability to remain stationary (sitting or standing) for prolonged periods.
• Ability to conduct keyboard/computer work for extensive periods.
• Ability to communicate clearly (understand/be understood) with customers in person or over the phone/computer.
  
  

What We Offer You

NASB offers competitive compensation and excellent benefits packages, including:

• Comprehensive health insurance options including medical, dental, and vision coverage.
• 401(k) retirement plan with immediate employer match.
• Generous paid vacation, sick and personal days. Plus, enjoy a bonus day off for your birthday!
• Exclusive mortgage and banking benefits.
• Paid holidays, volunteer time off, and free parking at NASB facilities.
• Employee referral bonuses and internal training programs to help reach your career goals.
  
  

If you have any questions, please contact jobs@nasb.com

Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not to be construed as a contract for employment. .

North American Savings Bank (NASB) is an Equal Opportunity/Veterans/Disabled employer.