What are the responsibilities and job description for the Secretary I position at North Bend School District 13?
- High school diploma and one year general office experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job
- Knowledge of office practices, procedures, and equipment
- Ability to communicate effectively with other employees and the general public using tact, courtesy, and good judgment
- Ability to work with accuracy and attention to detail to meet deadlines. Ability to understand and execute oral and written instructions, policies, and procedures
- Ability to operate standard office equipment
- Confidentiality is required in all aspects of this job
- Knowledge of Microsoft Office and Google apps and programs
- Perform a variety of clerical work in support of the school including typing, proofreading, filing, and checking information on records
- Perform routine office/clerical duties as assigned; maintain and monitor student attendance records
- Answer telephones and take messages, respond to inquiries and provide information about school operations, referring calls to appropriate staff members
- Receive calls from parents regarding student attendance and absence
- Greet and direct office visitors, provide routine information and refer questions to staff
- Maintain a high level of ethical behavior and confidentiality when dealing with student information
- Enter data in computer systems; maintain records and filing systems for student files, building inventory and prepare basic statistical reports as assigned
- Respond to student inquiries and problems at the counter, attend to sick students and provide first aid assistance within scope of district policies
- Types and distributes forms, correspondence, reports, contracts, memoranda, statistics, and schedules by using office machines such as a typewriter, word processor, computer terminal, adding machine, photocopier, and other standard office equipment
- Completes regularly recurring reports; compiles data from varied sources and makes summary reports as required. May involve routine mathematical calculations and tabulations in accordance with established methods
- Maintains and updates files, records, and logs on computerized and manual record keeping systems; searches for files and records for readily identifiable information as directed
- Greets and assists the public, District staff, and other agencies by phone or in person by providing information of a general nature as authorized from sources such as published directories and procedures, calendars of events and staff schedules. Refers inquiries/visitors to appropriate department or individual when necessary
- Maintain a high level of ethical behavior and confidentiality of information about students, parents and staff
- Act as a friendly ambassador for the North Bend School District
- Perform other tasks as assigned by administration
- Calls substitute teachers as needed
JobID: 1522
Position Type:
Classified/Secretary
Classified/Secretary
Date Posted:
1/23/2025
1/23/2025
Location:
North Bay Elementary
10 Month (211 days), 8 hrs/dayNorth Bay Elementary
Salary Range: $18.45/hr - $22.19/hr
Job Goal:
Perform a wide variety of office/clerical and receptionist responsibilities and maintenance of records as required by the assigned office/department.
Job Specific Requirements:
Process incoming and outgoing student records; maintain student records, also responsible for timely processing and mailing of student report cards. Good oral/written communication skills are required. Confidentiality is essential. Two years of secretarial experience is preferred.
Essential Requirements:
Essential Duties and Responsibilities (other Duties may also be Assigned):
Certificates, Licenses, Registrations, Bonding, and/or Testing Required:
1. Possess and maintain a valid First Aid card as required.
2. Criminal Justice Fingerprint Clearance.
3. Bloodborne Pathogen Training/Hepatitis B Shot Series Training as required.
4. Valid Oregon Driver’s License
5. Pre-Employment drug screening (THC screening included)
Equal employment opportunity and treatment shall be practiced by the North Bend School District regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, pregnancy, childbirth or a related medical condition, age, veterans’ status, service in uniformed service, familial status, genetic information, an individual’s juvenile record that has been expunged, and disability if the employee, with or without reasonable accommodation, is able to perform the essential functions of the position.
Salary : $18 - $22
