What are the responsibilities and job description for the Administrative Support Associate - Grants position at North Carolina A&T State University?
Classification Information
Position/Classification Title
Administrative Support Assoc
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred Years Experience, Skills, Training, Education
Degree from a business or technical college; or a four year institution.
Three years of experience in office management and clerical duties.
Knowledge of Microsoft Office (Word, Excel, and PowerPoint), Banner Student and Financial, AggieMart, Chrome River, ePAF system, and InfoEd.
Excellent interpersonal skills.
Experience in higher education administration.
Three years of experience in office management and clerical duties.
Knowledge of Microsoft Office (Word, Excel, and PowerPoint), Banner Student and Financial, AggieMart, Chrome River, ePAF system, and InfoEd.
Excellent interpersonal skills.
Experience in higher education administration.
Required License or Certification
Position Overview
Primary Purpose of Position
The College of Science and Technology at North Carolina A&T State University invites applications for an Administrative Assistant position. The position reports to the dean. The Administrative Assistant will provide administrative support to faculty conducting research in the College of Science and Technology. This position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Position duties may include preparing documents and reports, proofreading documents, using office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, and photocopying. To complete job duties/tasks daily, the outlined software will be utilized: Microsoft Office (Word, Excel, PowerPoint, Outlook), Banner Student, Banner Finance, AggieMart, Chrome River, ePAF, and InfoEd. Completing work often involves a public contact role to obtain, clarify, or provide information regarding the activities of the work unit or program. The position will serve as the primary staff assistant to a faculty group conducting research.
Primary Function of Organizational Unit
North Carolina Agricultural and Technical State University is an 1890 land-grant doctoral Research University dedicated to learning, discovery, and community engagement. The College of Science and Technology enrolls 2200 students. It is a national leader that serves and engages the citizens of the state of North Carolina, the nation, and the world through preeminence in science and technology education, research, discovery, and innovation. The College houses the departments of Applied Engineering Technology, Biology, Built Environment, Chemistry, Computer Systems Technology, Mathematics and Statistics, Physics, and the Ph.D. Program of Applied Science Technology. The College is experiencing substantial growth in enrollment, faculty size, curricula, and research.
Work Hours
8:00 a.m - 5:00 p.m.
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency
Communication - Verbal/Written
Duties
Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events. Communicates information to visitors, students, faculty, staff and administrators. Conveys information In writing or verbally. Greets visitors, answers, screens and triages telephone calls accordingly. Addresses and appropriately responds to inquiries.
Required Competency
Office Technology
Duties
Selects, understands and fully applies features of a variety of software programs, machines or office equipment that will produce the desired results. Preferred candidate will have experience with all MS Office products, AggieMart, Banner student and Banner finance, meeting scheduling software, Chrome River and others as needed.
Required Competency
Information/Records Administration
Duties
Records, compiles and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data. Assist with creating budget revisions, keep accurate budget information for multiple researchers, create pre-approvals and expense reports in Chrome River. Enter ePAFs for student hiring at the direction of the researcher.
Required Competency
Knowledge - Program
Duties
Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations.
Position Information
Working Title
Administrative Support Associate - Grants
Competency Level
Journey
Position Number
002036
Recruitment Range
$36,895 - $40,500
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
College of Science and Technology
Organizational Location
College of Science and Technology
Organizational Unit
College of Science and Technology
Posting Detail Information
Posting Number
SHRA2890
Open Date
04/02/2025
Close Date
05/02/2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna – State Health Benefits of North Carolina
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
https://jobs.ncat.edu/postings/36208
Salary : $36,895 - $40,500
