What are the responsibilities and job description for the Administrative Support Specialist-ANR position at North Carolina A&T State University?
Classification Information
Position/Classification Title
Administrative Support Spec
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education
- Two-year Secretarial Science or Business Administrative program; or a 2-year degree in Business or a business related field.
- Two years of progressively responsible secretarial/administrative experience.
Required License or Certification
Position Overview
Primary Purpose of Position
The main responsibility of this position is to oversee the daily operations of the Agricultural and Natural Resources Unit within the Cooperative Extension Department. Duties include a range of tasks from standard office support to administrative functions. Public interaction, both within the organization and with external stakeholders, is a key aspect of the role. This position plays a vital role in supporting research and extension projects, farm operations, farm management, and organizing training and demonstration events at the CEFS Small Farm Unit. Although the primary work location will be on-campus, periodic travel to the Center for Environmental Farming Systems Small Farms Unit in Goldsboro, NC is required.
Primary Function of Organizational Unit
N.C. A&T is a public, land-grant, doctoral research institution and has been the largest historically Black university in the country for the past decade. With an enrollment of 14,311 students in Fall 2024, the university offers 59 undergraduate degree programs, 36 master’s programs, and 12 doctoral programs. It is America’s top producer of Black graduates in Engineering and Agricultural Science bachelor’s programs, as well as a top five producer in numerous additional disciplines, including Liberal Arts and Communications/Journalism. It also ranks no. 3 in master’s degrees awarded to Black graduates in Engineering Technologies and Related Fields, no. 4 in master’s degrees in Engineering, and no. 11 best business school for women in the nation.
Nationally recognized for its leadership and excellence in STEM education and research, N.C. A&T is classified as “R2-High Research Activity” in the Carnegie Classifications and is poised to achieve “R1-Very High Research Activity” status. It also holds Carnegie’s earned credential in Community Engagement and the Association of Public and Land-Grant Universities (APLU) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina’s Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as “best for business” by the CNBC financial network.
The basic mission of the Cooperative Extension Service at NC A&T State University and NC State University is to extend the application of research-generated knowledge of a coordinated Cooperative Extension system in North Carolina and to bridge existing gaps so that all farmers, homemakers, families, youth and communities might acquire the practical knowledge and life skills needed to improve the quality of their lives.Educational assistance is offered in four broad area; agriculture and natural resources, home economics, 4-H and youth development, community and rural development. Extension specialist on campus provide training and technical assistance to Extension agents and paraprofessionals working in the counties. These county personnel work one-on one with the families and individuals in the various programs. The A&T Cooperative Extension Program provides educational programs for limited-resource families and individuals in about one-third of North Carolina counties.
The Center for Environmental Farming Systems is a three-way partnership between North Carolina A&T State University, North Carolina State University, and North Carolina Department of Agriculture and Consumer Services with more than 29 years of history in designing, creating, and implementing innovative strategies to help farmers and communities to achieve equitable and sustainable goals.
Work Hours
8:00AM-5:00PM Monday-Friday
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency
Office Technology
Duties
- Proficiency with computers, software, and departmental databases is required.
- Extensive use of Excel for data management and analysis.
- Summarize evaluation data and retrieve relevant information from government websites as needed. Use scheduling software to manage appointments and events.
Required Competency
Communication - Verbal/Written
Duties
- Answers questions pertaining to CEFS Small Farm Unit programs, Cooperative Extension Programs in the ANR unit, and Research.
- Responds to customer needs such as providing instructions for farm location for events, gathering other resources to support different events. Interacts with a diverse group of personalities using verbal communication skills.
- Establishes and maintains effective and positive working relationships with project PIs, technicians, and the general public.
- Prepare and distribute communications, newsletters, and event updates to internal and external parties.
- Facilitate communication between the Agricultural and Natural Resources Unit and other departments or external entities.
Required Competency
Work Coordination
Duties
- This position requires excellent organizational and time management skills including the ability to handle multiple responsibilities.
- Manage the Unit Leader’s calendar, schedule meetings, appointments, and events.
Draft, proofread, and edit correspondence, reports, and other documents for the Unit Leader. - Organize and maintain electronic and physical files related to administrative, research, and extension activities.
- Arrange travel logistics for the Unit Leader and other staff members for field visits, conferences, or outreach activities. Monitor travel budgets and ensure compliance with travel policies.
Required Competency
Financial Management
Duties
- Manages resource lists, assessment data, and sorts information for use in program or project management and training purposes.
- Assist with budget preparation and monitor expenses for the Agricultural and Natural Resources Unit, ensuring adherence to financial guidelines.
- Assist with purchase orders, invoices, and reimbursements for the Unit Leader and related programs.
- Maintain financial records, track spending, and provide regular updates to the Unit Leader on budget status. Assist in preparing itineraries, travel reimbursements, and expense reports
Position Information
Working Title
Administrative Support Specialist-ANR
Competency Level
Advanced
Position Number
007628
Recruitment Range
$37,485-$48,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
If Time Limited, Appointment Length
Organizational Division
Cooperative Extension
Organizational Location
College of Ag & Environ Sciences
Organizational Unit
CEFS Small Farms
Posting Detail Information
Posting Number
SHRA2825
Open Date
01/31/2025
Close Date
03/01/2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more;
Employee Benefits available to NC A & T permanent employees include the following and more;
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
- and more
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
https://jobs.ncat.edu/postings/35990
Salary : $2
