What are the responsibilities and job description for the Executive Assistant position at North Carolina A&T State University?
Classification Information
Classification Type
EHRA
Position Overview
Primary Purpose of Position
Under the supervision of the Vice Chancellor for Legal Affairs, Risk, and Compliance and General Counsel or her designee, this position performs a broad range of paraprofessional, technical, and administrative support services to the Division of Legal Affairs, Risk, and Compliance, specifically, but not limited to, the Office of Legal Affairs (OLA); assists OLA attorneys and other staff with providing, managing and coordinating high‐quality legal services to the University on multiple unrelated matters rapidly, accurately, and effectively in a high‐volume, fast-paced environment consistent with the expectations of the General Counsel or her designee, University stakeholders, and the North Carolina Attorney General.
Prepares various routine and specialized administrative documents and correspondence. Performs paralegal work of standard professional difficulty and assists in routine aspects of potential litigation, legal and/or factual research and analysis, and drafting of documentation. Serves as the University’s primary public records officer.
Prepares various routine and specialized administrative documents and correspondence. Performs paralegal work of standard professional difficulty and assists in routine aspects of potential litigation, legal and/or factual research and analysis, and drafting of documentation. Serves as the University’s primary public records officer.
Primary Function of Organizational Unit
The Division of Legal Affairs, Risk, and Compliance supports North Carolina A&T’s academic mission and strategic plan by working collaboratively with institutional and external partners to ensure an understanding of and adherence to the university’s ethical, legal, and regulatory responsibilities. The Division of Legal Affairs, Risk and Compliance consists of the Office of Legal Affairs, the Office of Compliance and Enterprise Risk Management, the Title IX Office, and the Department of Internal Auditing.
The Office of Legal Affairs (OLA) provides comprehensive legal advice and assistance to the N.C. A&T Board of Trustees, the Chancellor, the other senior administrators of the University, and through them, the University’s faculty and staff, only on legal matters involving or affecting the institution.
The OLA advises the University on the legal implications of proposed policies and actions and on compliance with state and federal laws, regulations, and UNC policies. The OLA drafts and reviews University contracts and other legal documents and is also available to provide educational services, including training programs on legal and policy matters, for any University constituency.
The OLA is responsible for selecting, engaging, and supervising any outside counsel engaged by the institution and coordinates all litigation conducted by the North Carolina Attorney General’s Office on behalf of the University. No attorneys other than those in the Office of Legal Affairs, outside counsel engaged by OLA, or the NC Attorney General’s Office are authorized to provide legal advice to the University.
Minimum Requirements
High school diploma or equivalency and four years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, paralegal studies, or a related discipline and two years of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
High school diploma or equivalency and six years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, paralegal studies, or a related discipline and four years of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required License or Certification
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Position Information
Working Title
Executive Assistant
Position Number
000172
Recruitment Salary Range
Commensurate with education an experience
FLSA
Exempt
Appointment Type
Permanent - Full-time
Tenure Track
No
FTE
If Time Limited, Appointment Length
Organizational Division
Office of Legal Affairs
Organizational Location
Legal Affairs, Risk and Compliance
Organizational Unit
Office of Legal Affairs
Posting Detail Information
Posting Number
EPA2575
Open Date
02/25/2025
Close Date - for postings that do not use Open Until Filled
04/25/2025
Open Until Filled
No
Open Until Filled Minimum Application Period Postings: Positions remaining posted after this date are continuing to accept applications, but may close at any time. Applications received by this date will receive full consideration, applications received after this date may receive consideration depending upon the status of the search
Date Position Available
03/03/2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A&T State University permanent employees include the following and more:
Employee Benefits available to NC A&T State University permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
https://jobs.ncat.edu/postings/36256
