Contract Specialist II

Description Of Work

This is a full-time time-limited position (40 hours per week) with State Benefits including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator .

We value our employees and are committed to providing flexibility in work schedules. This position qualifies for teleworking on a part-time basis as part of the State Telework Program.

About NCEM's Hazard Mitigation Section:

The mission of North Carolina Emergency Management (NCEM) is to enhance North Carolina's resiliency through active collaboration, communication, and coordination of efficient and effective preparedness, response, recovery, and mitigation of all natural and man-made hazards and threats. It is part of the NC Department of Public Safety (NC DPS). The primary mission of the Hazard Mitigation Section is to manage and implement efficient and effective disaster recovery programs as authorized under NC General Statute 166A and other relevant legislation.

About the Contract Specialist II position:

The Contract Specialist II role consists of but are not limited to the following duties:

• Developing, reviewing, critiquing, and executing performance-based contracts and procurements in accordance with state, federal, departmental, and divisional rules, regulations, laws, policies, directives, and mandates. This includes in-depth reviews and corrections of all contract documents including, but not limited to, contracts, contract justification, audit determination, scope of work, performance measures, and detailed contract budgets.
• Ensuring that all required contract reviews and approvals are in place prior to contract execution and are executed in a timely manner.
• Ensuring that Contractor certifications are correct and up to date.
• Providing both technical advice and training to HM staff regarding contracting and procurement requirements, processes, and procedures.
• Assisting in review of project and financial documentation to ensure compliance with contractual and state and federal rules.
• Developing, updating, and presenting formal contracts and procurement training to HM staff.
• Creating, tracking, reviewing, and submitting Contracting/ Financial Status Reports to Hazard Mitigation Management
• Manages, prepares, tracks, processes, and reviews over $2 Billion in Hazard Mitigation Contracts this includes but is not limited to RFPs, RFQs, RFB’s RFI’s, MOUs, MOAs, contracts, contract amendments, waiver requests, and other contract documents.
• Prepares internal invoices for payment from contracts; Reviews and validates contractor invoices within five days of receipt; Assists with contracting documentation for audits or invoice processing as necessary.
• Program contracting and compliance; assure that program contractual, compliance, and financial data is being documented and tracked consistently by all partners in a manner that allows for the retrieval of the information to demonstrate the quantity of services, the quality of services and the value of services.
• Provide technical assistance to stakeholders within three days of contact; Strong ability to develop and maintain relationships with contractors and other stakeholders. Assist stakeholders as needed with policy or contracting changes; provide high quality customer service to internal and external partners and adhere to all governing policies and general statutes; foster development of quality improvement process with internal and external partners as appropriate.
  
  

Please Note: A valid driver's license is required.

Knowledge, Skills And Abilities / Competencies

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.

The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources

[Resumes may be attached as a supplement to the application but are not a substitution for a complete application.]

To qualify for this position, applicants must demonstrate ALL of the following KSAs:

• Working knowledge of government contracting principles and/or procedures.
• Working knowledge of general principles of financial management or generally accepted accounting principles
• Demonstrated experience with accuracy and/or attention to detail in work products.
• Experience with composing general, routine contract documents and correspondence.
• Proficiency level experience with the Microsoft Office suite.
  
  

Management Preferences:

• Experience in contracting related to construction, Hazard Mitigation, Recovery, and/or Emergency Management
• Experience with the North Carolina Financial System (NCFS) and/or E-Procurement
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

Bachelor's degree in business or related area from an appropriately accredited institution and four years of progressive procurement or contract administration experience; or equivalent combination of education and experience.

Necessary Special Requirements:

Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Transcripts

• Attaching transcripts is optional, however, we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally, qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.
• Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.
  
  

International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members .

Military Experience

• Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
• Applicants seeking National Guard Preference:
• A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
• A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions

Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Tanaisha O'Neal at tanaisha.oneal @ncdps.gov .