What are the responsibilities and job description for the Administrative Specialist I position at North Carolina Dept of Health and Human Services?
Description of Work
**THIS IS A REPOST - PREVIOUS APPLICANTS NEED TO REAPPLY TO BE CONSIDERED**
**EFFECTIVE JAN. 1, 2025, THE NEW SALARY RANGE WILL BE $37,782 - $66,120**
The NC Department of Health and Human Services (DHHS), in collaboration with its partners, protects the health and safety of all North Carolinians and provides essential human services.
About the Division of Child and Family Well-Being:
At NC DHHS the Division of Child and Family Well-Being (DCFW) focuses on supporting whole child and family health and well-being for North Carolinians. DCFW works to ensure that North Carolina’s children grow up safe, healthy and thriving in nurturing and resilient families and communities. DCFW has complementary Public Health and Mental health programming that maximize services and outcomes for children and their families, including nutrition programs (SNAP, WIC and Child and Adult Care Food Program), health and prevention services for children and youth, children’s behavioral health services, and early intervention programs.
This position is responsible for all ordering and purchasing, entering and tracking Prior Authorizations and working with enrolled providers for the Cape Fear Children’s Developmental Services Agency (CDSA), a multi-program agency serving a multi-county region. As a CDSA purchaser, this position is responsible for completing all aspects of placing orders, securing quotes, clarifying product selections, adhering to deadlines, receiving items, gathering required signatures and documentation, receiving orders online and distributing items received after the Business Officer has approved the purchase. This position will audit and code accounts payable invoices and work with vendors to resolve issues as needed. Duties also include monitoring supply inventory and maintaining the agency fixed asset inventory.
Knowledge, Skills and Abilities / Competencies
To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:
- This position requires knowledge of Windows and Microsoft office programs, including proficiency with Microsoft Word and Excel (knowledge of any other programs is a plus).
- Good written and oral communication skills, including experience with memo writing, emails and contacting vendors, attention to detail, and the ability to manage time independently.
- Demonstrated basic accounting and bookkeeping skills.
- Ability to complete and prioritize tasks to meet agency deadlines.
Management Preferences:
- Knowledge and experience with State of NC Government Purchasing Policies and Procedures.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience;
OR
Equivalent combination of education and experience.
Supplemental and Contact Information
The Department of Health and Human Services (DHHS) selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence. Pre-Employment criminal background checks are required for some positions.
Division of Public Health (DPH) main locations, including their grounds, are tobacco-free as outlined in the Tobacco-free Campus Policy. All tobacco products, including e-cigarettes, e-hookahs, “vape products” and all smokeless tobacco products, may not be used in the indicated areas. For more information, please see the policy and FAQ posted here:
http://publichealth.nc.gov/employees/
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. You will either receive a call to schedule an interview or an email notifying you when the job has been filled.
For technical issues with your application, please call the NeoGov Help Line at 855-524-5627. Applicants will be communicated with via email only for updates on the status of their application. If there are any questions about this posting other than your application status, please contact HR, 919-707-5450.
Please refer to the link below for additional information:
https://oshr.nc.gov/work-nc/how-do-i-get-job
Salary : $37,782 - $66,120