What are the responsibilities and job description for the Admissions Specialist position at North Carolina State University?
Job Posting Information
Posting Number
PG194521SP
Internal Recruitment
No
Working Title
Admissions Specialist
Anticipated Hiring Range
$43,000-$45,000
Work Schedule
M-F, 8am-5pm; majority of the week in person; some hybrid work possible after six months with strong performance
Job Location
Raleigh, NC
Department
Admissions
About the Department
The primary function of the Undergraduate Admissions office is to identify, attract, and enroll first year and transfer students with outstanding academic ability and potential. The department’s efforts are commensurate with NC State University’s annual and long-term enrollment goals for the University.
Essential Job Duties
The Admissions Specialist plays a key role in evaluating and processing applications and academic records for first-year, transfer and international students. In this role, you will ensure compliance with institutional policies while supporting the university’s admissions process.
Key Responsibilities
Key Responsibilities
- Review and process applications, transcripts, test scores and other student records.
- Review and Process transfer credit according to established policies .
- Interpret and enforce institutional policies, exercising independent judgment in resource allocation.
- Maintain accurate documentation and take appropriate action on application files.
- Contribute to a seamless and customer-focused admissions experience for prospective students.
With over 50,000 applications processed annually, this role requires strong attention to detail, the ability to work efficiently in a high-volume environment and a commitment to excellent customer service. If you enjoy collaboration, problem-solving and a student-centered approach we encourage you to apply.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
In addition to the core responsibilities, you will get the opportunity to take on additional duties, for example you will represent the Office of Undergraduate Admissions by providing occasional front desk coverage and supporting in-person events. Some other additional opportunities will help to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.
Qualifications
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Demonstrated to have interpersonal skills and interest working on a team.
- Proven organization and time management skills to ensure meeting deadlines.
- Knowledgeable in the use of computerized management information systems.
- Demonstrated ability to make accurate and consistent interpretations of a broad variety of academic and/or administrative policies and procedures.
- Proven ability to exercise good judgment and discretion particularly in matters relative to sensitive or confidential student records, personnel or organizational matters.
Preferred Qualifications
- Experience in a University work setting (admissions or other related areas)
- Customer relationship management system experience
Required License or Certification
N/A
Valid NC Driver's License required
No
Commercial Driver's License Required?
No
Recruitment Dates and Special Instructions
Job Open Date
04/04/2025
Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
04/10/2025
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.
Position Details
Position Number
00041293
Position Type
SHRA
Position Classification Band Title
Administrative Support Specialist
Position Classification Band Level
Journey
Position Classification Salary Range
$ 34,602 - $ 58,870
Salary Grade Equivalency
GN06
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Time Limited Position
No
Time-Limited Appointment Length (if applicable)
Department Id
320101 - Admissions
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Salary : $34,602 - $58,870
