What are the responsibilities and job description for the Temporary Human Resources Assistant position at North Coast Co Op?
ESSENTIAL FUNCTIONS:
• Assists Payroll & HR Manager in maintaining all employee and applicant documentation for new hires, promotions and terminations as dictated by federal and state regulations.
• Assists with upkeep of employee personnel files and accurate records within our Human Resource Information Systems. Performs other filing tasks as needed.
• Assists Payroll & HR Manager with New Hire Intake, Onboarding, and Orientation based on business needs.
• Assists with recruitment tasks as needed, fields inquiries from applicants and maintains applications.
• Acts as a liaison to the Payroll & HR Manager; collaborates to ensure accurate payroll information and changes are received in a timely manner.
• Assists with document preparation/collection and communication related to Leaves of Absences.
• Distributes and collects various employment and training documents when requested, and ensures they are done/collected in a timely manner.
• Verifies/audits benefit billing accuracy and processes for payment. Troubleshoots invoice/billing questions or concerns for benefit providers.
• Injury reporting and documentation collection, assists the company’s safety and risk management programs.
• Participates in and takes minutes during the company safety committee at all locations.
• Maintains and coordinates employee recognition program and collaborates with other departments to ensure success.
• Provides clerical assistance and data collection at the request of management or our benefit administrators.
• Provides assistance to local union business representatives and union shop stewards.
• Compiles and tracks HR metrics. Reports on relevant data using our HRIS and Business Intelligence tool.
• Ensures ongoing knowledge and education of federal and state labor and safety laws and regulations in collaboration with Payroll & HR Manager.
• Assists in facilitating internal and external training sessions.
• Provides support and data entry for Employee Maintenance in the company’s HRIS.
• Provides basic clerical support for payroll, including filing, timesheet editing, data entry, and generating routine reports.
• Sorts, seals and distributes pay checks and direct deposit statements.
• Completes projects designated by the Payroll & HR Manager and Director of Human Resources.
• Provides positive and encouraging customer service to employees and company vendors.
• Upholds the highest standard of confidentiality regarding company information and data.
• Approaches all decision making with environmental and social impacts in mind, actively seeks ways to improve sustainability efforts in day-to-day duties and assists in implementing applicable sustainability initiatives.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
REQUIRED COMPETENCIES & QUALIFICATIONS
• HR education, knowledge, experience or several years working in an administrative role
• Business acumen and professionalism
• Proficiency in written and verbal communication
• Advanced skillset in Microsoft Office Suite
• Strong attention to detail, project/time management, and organizational skills
• Experience working in a cooperative or other triple-bottom-line business structure a plus
• A commitment to supporting diversity and inclusion within the workplace.
• Excellent customer service skills
• Ability to follow instructions and procedures, work without direct supervision on a variety of tasks simultaneously, prioritize while remaining flexible in a fast-paced environment
• Confident asking for help or direction when needed
• Accepts direction willingly and follows through with delegated tasks
• Is pleasant with others on the job and displays a good-natured, cooperative attitude
• Provides a positive example for co-workers by maintaining a positive attitude
• Disseminates ideas, proposals, feedback, and other information in a clear, respectful, effective, and timely manner
• Ensures understanding and compliance by self and staff of all organizational and department rules, policies, and procedures, including but not limited to those listed in the employee handbook, CBA, and Health and Safety guidelines
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
Work Environment
• While performing the duties of this job, the employee regularly works in an office setting. Travel is required to each store or company location.
Physical Requirements
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and /or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to reach with hands and arms. The employee is occasionally required to walk and use hands to finger, handle, or feel objects, tools or controls.
• The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, depth perception, and the ability to adjust focus.
• The noise level in the work environment is usually moderate. Customary Work Schedule This is a Temporary, Part-Time, Nonexempt position, that customarily works Monday through Friday, with the appropriate meal and rest breaks. Occasional evening, and/or weekend shifts, and occasional overtime may be required to meet business needs.
IMPORTANT DISCLAIMER NOTICE: The job duties, elements, responsibilities, skills, functions, experience, educational factors, requirements, and conditions listed in this job description are representative only and not exhaustive of the tasks that the employee may be required to perform. The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or a work environment change.
EEO STATEMENT: North Coast Co-op is an equal opportunity employer, committed to creating an inclusive environment for all employees. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
