Construction Coordinator

We are looking for a highly organized and motivated Construction Coordinator to support the Home Hardening Program. In this role, you will collaborate with contractors, team coordinators, and key stakeholders to implement effective fire mitigation strategies, ensuring homes are built to withstand fire risks. Your responsibilities will include managing multiple tasks, coordinating with contractors, overseeing project timelines, and maintaining clear communication to ensure smooth project execution from start to finish. 

Position: Construction Coordinator I, II, III

Program: Home Hardening

Level I Pay Rate: $20.00 - $24.00
Level II Pay Rate: $24.00 - $28.80
Level III Pay Rate: $28.80 - $34.56
Rate depends on education and experience.

Work Schedule: 40 hours/week, 12 months/year

Work Location: Clearlake, CA

POSITION OVERVIEW

Under general oversight and direction, the Construction Coordinator is responsible for the implementation and coordination of the strategies and activities to meet the overall goals and/or funder requirements related to assigned projects. This is a highly collaborative position that requires creativity, an ability to think strategically, and above average communication and organizational skills. This position may be called upon to act as a liaison to local, regional, state, or federal partners, as well as engage with contractors, clients and members of the community, requiring a high level of professionalism and emotional intelligence. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Read and interpret individual project specifications, plans and detailed documents to determine requirements and planning procedures. 
• Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; works well in a team problem solving situations.
• Maintain quality control by frequent and regular inspection of work and work-in-progress.   
• Triage phone calls to ensure that each query or issue is handled by the appropriate person or department.
• Complete project close-out procedures.
• Perform home assessments using mobile application and generate assessment report outlining “required” and “recommended” measures. 
• Review report with Project Manager before reviewing with homeowner. Obtain homeowners agreement and develop a site-specific scope of work to later be delivered to the contractor. Once a contract is signed by all parties, site-work can commence.
• Work with the Project Manager, project staff and the community to address home hardening and implement defensive space of the most vulnerable components of a home with building materials and installation techniques that increase resistance to heat, flames, and embers that accompany most wildfires. 

ESSENTIAL WORK HABITS

• Align work behaviors in conformance with NCOs Purpose, Vision and Values.
• Report to work on time and obtain approval from supervisor for any changes in work schedule or absences.
• Follow NCO’s Injury Illness and Prevention Plan, as well as all Agency and program safety protocols, procedures, and policies.
• Maintain focus on the assigned tasks.
• Take pride in creating a positive, efficient work environment.
• Treat co-workers, clients and partners with respect.
• Represent NCO and its programs to the community in a positive light.
• Dress appropriately according to assigned job duties and responsibilities.
• Adapt constructively to change.
• Exercise a high level of professionalism and confidentiality when working with staff, vendors, projects, and proprietary information in accordance with Agency and project policies and procedures.

JOB QUALIFICATIONS

Education, Training and Experience:

• Level I: 3 years of experience in a similar position or related field, is preferred but not required. (No staff supervision assignments at this level.) 
• Level II: A minimum combination of education and experience equivalent to an Associate degree in a related field (such as Business or Public Administration, Health & Human Services, etc.) from an accredited school, plus a minimum of one year’s experience in the same or similar position. (No staff supervision assignments at this level.)
• Level III: A minimum combination of education and experience equivalent to a Bachelor’s degree in a related field from an accredited school, plus a minimum of one year’s experience in the same or similar position. 
• A minimum of two years of prior experience supervising staff is required for Level III when supervision responsibilities are expected. 
• Past experience with project-based work and/or administration of grant-funded programs is preferred (required for Level II and Level III.) 
• Must possess strong facilitation and communication skills and a proven ability to collaborate with diverse organizations, community groups and community members. 
• Possess a general understand of accounting processes relating to budget management.

Knowledge of:

• Principles and practices of interpersonal communications.
• Current standard office practices, procedures, and equipment.
• Computer operations as relates to the duties of the position; position requires demonstrated proficiency in the use of cloud-based systems, word processing, email, and spreadsheet programs and the internet.

Ability to:

• Interact with others in a culturally and emotionally sensitive manner.
• Communicate effectively and appropriately verbally and in writing in English is required. 
• Organize duties and tasks to meet established deadlines, delegating tasks as appropriate.
• Take direction and work with supervisor to ensure priorities are correctly aligned and accomplished.
• Be effective working independently and as a collaborative team member.
• Work a flexible schedule to accommodate attending scheduled works events and professional development opportunities. 
• Make decisions and work effectively with minimal supervision. 
• Deal tactfully and effectively with stakeholders, partners, contractors, and the public.

Necessary Special Skills & Requirements:

• Must be at least 18 years of age.
• For work-related driving, must have a valid California driver’s license, a verifiable good driving record, and access to a vehicle with insurance that covers the employee as a driver OR reliable transportation with proof of automobile insurance.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to talk, hear, listen, and communicate clearly.
• Work environment periodically exposes employees to hazards like loud noise, dust, heavy machinery, falling debris, and changing weather.
• The employee frequently is required to sit; use hands to finger, handle or feel objects, use manual and automatic office equipment, and reach with hands and arms. 
• The employee is occasionally required to stand; bend; reach down and stretch overhead; walk; climb or balance; and stoop, kneel, crouch, or crawl. 
• The employee may occasionally lift and/or move up to 25 pounds unassisted and may occasionally move and lift heavier materials with assistance using ergonomic guidelines.
• Specific vision abilities required by this job include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The ability to travel during the day and/or night, sometimes long distance – possession of a valid California Driver’s License and access to an insured vehicle is required.
• Interaction and contact with outside agencies, vendors, funders, volunteers, donors, and contributors is a frequent aspect of this job.
• The employee will regularly use computers and computer printers, telephones, and other similar electronic office equipment.
• The environment can be noisy and includes the comings and goings of small children and their families.

Note:  This class specification should not be interpreted as all-inclusive. It is intended to identify the core essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA)or California FEHA. Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.