Payment Coordinator I

Position: Payment Coordinator I

Program/Department: Rural Communities Child Care

Full Range of Position: $22.00 - $26.40 (Depending on Education and Experience)
Expected Rate of Pay: $22.00

Work Schedule:
1st to 23rd of each month (M-F): 8 hours per day
Last week of the month: No work hours

Apply Soon - Open Until Filled

POSITION OVERVIEW

Under general oversight and direction, the Payment Coordinator helps support the development and implementation of goals for RCCC programs, processing payments and billing and ensuring compliance with state and federal regulations. The role includes compiling data for reports, maintaining enrollment and provider files, and acting as a liaison between accounting and contract staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate in the development and implementation of the annual goals and objectives for the program.
• Participate as a team member in the overall implementation of the program.
• Process monthly Alternative Payment Program payments for all participating facilities.
• Compile enrollment and attendance data for monthly reports to the state.
• Process Parent Fee billing and collection.
• Have knowledge of and assure compliance with all state or federal regulations and policies, as directed in the Funding Terms and Conditions for each contract.
• Maintain enrollment information according to APF's on each child enrolled.
• Maintain provider files on all facilities participating in Alternative Payment Contracts.  Files include license and rate information, and agreements.
• Act as a liaison between NCO Accounting Department staff and Alternative Payment contract staff.
• Provide training/assistance to facilities and staff regarding implementation of rules and regulations of AP contract programs.
• Provide assistance to AP Specialists in all area offices regarding program or client issues and problem solving.
• Maintain, update and implement State Department of Education/Child Development Division requirements for the Alternative Payment programs.
• Provide referrals and information to parents and community on choosing childcare.
• Provide referrals to other social service agencies and have knowledge of those in the community.
• Attend California Alternative Payment Program Association conferences, local child development programs, or other job-related workshops as needed.
• Other duties as assigned or required.

ESSENTIAL WORK HABITS

• Align work behaviors in conformance with NCOs Purpose, Vision and Values.
• Report to work on time and obtain approval from supervisor for any changes in work schedule or absences.
• Maintain a strict commitment to confidentiality, in accordance with Agency and project policies and procedures.
• Follow the NCO Injury Illness and Prevention Plan, as well as all Agency and program safety protocols, procedures, and policies.
• Maintain focus on the assigned tasks.
• Take pride in creating a positive, efficient work environment.
• Treat co-workers and clients with respect.
• Represent NCO and its programs to the community in a positive light.
• Dress appropriately according to assigned job duties and responsibilities.
• Adapt constructively to change.

JOB QUALIFICATIONS

Education, Training and Experience:

Level I 

• A degree from an accredited college or university in early childhood education, business administration or related field is preferred, but not required.
• Experience working with families and/or children is preferred but not required.
• Bilingual /Biliterate (Spanish/English) is preferred, but not required.

Knowledge of:

• Principles and practices of interpersonal communications.
• Strong analytical, planning and problem-solving skills.
• Current standard office practices, procedures, and equipment.
• Basic bookkeeping skills and strong mathematical and organizational skills required.
• Computer operations as relates to the duties of the position; position requires demonstrated proficiency in the use of word processing, email, and spreadsheet programs and the internet.

Ability to:

• Interact with others in a culturally and emotionally sensitive manner.
• Have attention to detail and accuracy.
• Communicate effectively and appropriately verbally and in writing in English is required. 
• Ability to establish and maintain cooperative relationships and communicate effectively with those contacted during the course of work.
• Use a computer system to enter, process and retrieve financial information, and knowledge of Macintosh or IBM spreadsheet programs preferred
• Organize duties and tasks to meet established deadlines, delegating tasks as appropriate.
• Be effective working independently and as a collaborative team member.
• Train and facilitate small- to medium-sized groups of adults is desired.
• Work a flexible schedule to accommodate attending scheduled works events and professional development opportunities.

Necessary Special Skills & Requirements:

• Must be at least 18 years of age.
• For work-related driving, must have a valid California driver’s license, a verifiable good driving record, and access to a vehicle with insurance that covers the employee as a driver OR reliable transportation with proof of automobile insurance.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to talk, hear, listen, and communicate clearly; 
• The employee frequently is required to sit; use hands to finger, handle or feel objects, use manual and automatic office equipment, and reach with hands and arms. 
• The employee is occasionally required to stand; bend; reach down and stretch overhead; walk; climb or balance; and stoop, kneel, crouch, or crawl. 
• The employee may occasionally lift and/or move up to 25 pounds unassisted and may occasionally move and lift heavier materials with assistance using ergonomic guidelines.
• Specific vision abilities required by this job include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The ability to travel during the day and/or night, sometimes long distance – possession of a valid California Driver’s License and access to an insured vehicle is required.
• Interaction and contact with outside agencies, vendors, funders, volunteers, donors, and contributors is a frequent aspect of this job.
• The employee will regularly use computers and computer printers, telephones, and other similar electronic office equipment.
• The environment can be noisy and includes the comings and goings of small children and their families.

Note:  This class specification should not be interpreted as all-inclusive. It is intended to identify the core essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA)or California FEHA. Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.