What are the responsibilities and job description for the Purchasing Inventory Agent position at North Country Hospital?
Who we Are:
Nestled in the most northern part of Vermont, North Country Hospital is a community-focused Critical Access 25 bed hospital, where we prioritize the well-being of our neighbors. North Country Hospital is more than just a healthcare provider; we are a vital part of the community, working together to build a healthier future. Our patient’s health is our priority, and we go above and beyond to care in every way possible.
Position Statement
A successful Surgical Service Purchasing Inventory Agent is one who is meticulous and detailed oriented. One should have excellent communication skills. The Surgery Purchasing Inventory Agent will work closely with many vendors, the surgeons, offices, sales representatives and Material management.
Key Responsibilities:
- Prepares and sends orders to Materials Management and direct to vendors outside of NCH Materials management. Receives direct vendor orders and in-house orders into Inventory Management System. Prepares for and oversees scheduled inventory as well as the ad hoc inventories throughout the year.
- Reviews and verifies purchase orders for accuracy and completeness. Makes adjustments and corrections appropriately.
- Resolves inquiries and complaints involving purchase orders and products, ensuring total customer satisfaction.
- Works with staff, nurses, physicians, and director in determining the needs of the hospital in the purchasing of supplies, equipment and services. Communicates back orders, delays and product changes to all involved parties.
- Assists in researching and gathering quotes for capital purchases. Enters new equipment and products into the inventory system timely and with accuracy.
- Communicates and coordinates outside vendor reps to support surgical procedures and provide in service opportunities for surgical staff.
- Assists & verifies accuracy of charge entries
- Organizes, updates, and retains vendor file, product information files and purchase order records both in hard copy and computer files.
- Monitors and evaluates product usage patterns to determine department usage profiles and sets par levels, ensuring adequate product quantities are always in stock while taking into consideration fiscal responsibility and patient care.
- Maintains inventory accuracy and shrinkage of supplies and equipment by conducting spot checks, periodic physical inventories to reconcile physical count with inventory records. Maintains and reports inventory metrics in regard to product usage, waste, and outdates.
- Ensures internal product numbers, bin numbers, patient charge numbers, bar codes and product descriptions are accurately assigned to each product with accuracy.
Knowledge, Skills and Abilities:
- High School diploma or GED equivalent
- Has knowledge of Medical Terminology
- Basic computer knowledge including windows and excel
- Demonstrates a continuous effort to improve product procurement accuracy decrease delivery times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
- Demonstrates an ability to communicate effectively and express ideas clearly; follows written and verbal instruction. Demonstrating a consistent level of high performance and productivity, and attention to detail always.
- Sitting/standing at the schedulers desk for a large portion of the day
- Excellent communication skills and the ability to remain calm and focused in high-pressure situations.
- Flexibility in working hours
- Commitment to patient-centered care
- All successful employees of North Country Hospital follow and adhere to all policies and standards of behavior.
