What are the responsibilities and job description for the Administrative Assistant II position at North Dakota Corrections & Rehab?
Summary of Work
Greet clients and other people coming into the office. Direct them to the proper officer or handle the situation personally.
Respond to clients daily questions regarding their supervision status and conditions of probation or parole.
Answer telephone and direct calls to proper officer. Attempt to assist the caller in the absence of the officer. Direct the calling party to the appropriate agency or official if our office is unable to assist the caller.
Maintain appointment schedule for the officers.
Type correspondence for the officers including forms, memos and letters.
Responsible for processing incoming and outgoing mail. Pickup incoming mail at the post office, open and stamp with date received, distribute to proper officer or process personally. Prepare and post outgoing mail and deliver to post office.
Create and revise forms as needed.
Computer data entry.
Maintenance of offender files to include documentation and scanning.
Monthly reports.
Responsible for maintaining the stock of supplies on hand and ordering supplies from central office when necessary.
Works professionally with local stakeholders regarding supervision of clients.
Assist with writing petitions and supervising and maintaining SCRAM and GPS inventory.
Conduct random urine analysis testing.
Minimum Qualifications
Requires a High School diploma or equivalent. Additional work experience performing office support, clerical, or secretarial duties is desirable. Good interpersonal, oral and written communication skills is necessary for performing the job duties. Preference may be given to those individuals who have experience with Windows, Microsoft Word, Microsoft Excel, and possess prioritization and time management skills. Must be able to meet strict guidelines and manage time independently. The successful candidate must be flexible and innovative in carrying out assigned responsibilities. Must successfully complete standard background and criminal record check.
About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
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Application Procedures
All applications for open DOCR positions must be made via the Careers site. Paper submissions will not be accepted. Application materials must be received by 11:59 PM on the closing date listed above. All potential applicants must attach and/or upload the following documents:
- Letter of Interest
- Resume
- Transcripts
Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Contact Brian Miller, 701-934-1467 and/or brianlmiller@nd.gov or TTY 800-366-6888 for more information or assistance in the application or interview process.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.
