What are the responsibilities and job description for the Director of Payroll - Full-Time position at North Shore Health Care, LLC?
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The Director of Payroll’s responsibilities include leading the administration and operational effectiveness of the payroll function in a multi-state environment. In this role, the Director of Payroll will manage the payroll processes and procedures including taxes, payments and working closely with accounting for coding and reconciliation activities. The Director of Payroll is expected to design short and long-term strategies for continuous improvement while adhering to payment deadlines, responding to inquiries, checking for accuracy of payments and accruals and ensuring the integrity and timeliness of the payroll process.
Essential Duties and Responsibilities
Our employees are tasked with delivering excellent business results through the efforts of their teams. These results are achieved by:
- Responsible for leading the Payroll Analyst in the regular completion of the payroll process for all Buildings and the Support Center
- Lead the payroll function with an eye for continuous improvement and make recommendations as needed to ensure process improvements
- Perform payroll audits to validate payroll accuracy and make any necessary adjustments with the goal of error-free payroll
- Work closely with the Accounting team regarding coding and reconciliation discrepancies and research questions as needed
- Continuously review and participate in continuing education to ensure compliance with company policies and federal, state and local government regulations and reporting requirements to ensure payroll is in compliance with regulations
- Manage all tax filings and tax jurisdiction questions with the third-party payroll processor along with keeping a database of all registrations and tax ID’s
- Work with other departments and IT as necessary to manage the implementation and maintenance of payroll and payroll related systems, including integrations with other systems
- Provide expert advice and counsel on payroll related matters throughout the company
- Prepare payroll related reports as requested by management
- Coordinate year-end W-2 processing, ensuring accurate and complete W-2/W-2c forms
- Create training and development documentation to improve the payroll process
- Setup user security, train employees and managers on the self-service tools and application
Required Education and Experience
- Bachelor’s degree or equivalent work experience
- CPP certification preferred
- Minimum 5 years of progressive payroll experience
- Experience with Smartlinx HRIS/HRMS platform preferred
- Understanding of payroll best practices, payroll regulations and Generally Accepted Accounting Principles (GAAP)
- Ability to maintain confidentiality of sensitive human resources and payroll information
- Excellent written and verbal communication, service and resolution skills
Physical and Sensory Requirements (with or without the aid of mechanical devices): Walking, reaching, bending, fine hand coordination, ability to read and write, ability to communicate with personnel; ability to remain calm under stress.
Code of Conduct: “Must adhere to the Company’s Code of Conduct and Business Ethics policy including documentation and reporting responsibilities”
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
