Administrative Assistant

North Shore Pain Management is a growing medical practice providing comprehensive pain management services in the communities north of Boston. We are looking for a bright and energetic person to fill the role of administrative assistant. This role will provide direct administrative help to the Billing & Insurance Manager and Senior Administrative Assistant. The candidate will possess great attention to detail, time management, ability to multi-task and prioritize, and excellent verbal and written communicate skills via phone, email, text. Other qualities include: integrity, high ethical standards, and ability to maintain confidentiality.

Job Duties include, but not limited to:

· Inter-office communication: daily absence emails, maintaining phone system extensions and distributing updated phone extension lists to employees

· Advertisement/Marketing: Daily export of patient emails from Epic to our Web Master

· Maintain CAQH profiles for all providers and attest address locations every 3 months

· Maintain company and provider listings in insurance databases and directories

· Mail: Sort and distribute, Maintain postage machine

· Order office supplies: Amazon; Bj’s; WB Mason; CPT, HCPCS, ICD10, Anesthesia Crosswalk books; keep breakroom supplies stocked; ordering name tags

· Birthday Calendar: Track employee birthdays, give cards/gift cards to employees, purchase/deliver monthly birthday cakes to correct office

· Provider Meetings: keep minutes binder up-to-date

· Assist with communication with IT and building management regarding issues in the office

· Assist with Updating/maintaining policies and Certifications: liability, corporate Annual Reports, fluoro certification for physicians, AAAASF for inspections and reporting, malpractice policies

· Assist the Billing & Insurance Manager and Senior Administrative Assistant with new projects or tasks as needed

North Shore Pain Management has 3 offices (2 in Beverly and 1 in Woburn). Some travel between offices will be required and mileage will be reimbursed.

Position is Monday – Friday, 8am-4:30pm. Rate: $22-$25, commensurate with experience. Please submit a resume and cover letter.

Requirements:

· Education: Minimum of a High School Diploma or Equivalent (College Grad preferred)

· Experience: Minimum of 3 years administrative experience. Previous experience in a medical office/with knowledge of insurance, Medicare, MIPs, etc. preferred

· Technical Skills: Microsoft Office, Experience with QuickBooks and EPIC a plus but will train

· In-person: Must have reliable transportation to/from work

· Must have the ability to work collaboratively and independently, when needed

Benefits (available after 90-day probationary period):

· Medical

· Dental

· Vision

· FSA

· 9 Paid Holidays

· Paid Vacation and Sick Time

· 410K with employer contribution (after 1 year)

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $22 - $25