What are the responsibilities and job description for the Benefits Coordinator position at North Shore School District 112?
Position Type :
Secretarial / Clerical
Date Posted : 12 / 19 / 2024
Location : District Office
Date Available : 01 / 22 / 2025
Closing Date : 01 / 17 / 2025
Mission Statement
The mission of North Shore School District 112, a community partnership committed to a world-class education, is to nurture every child to become an inspired learner, a well-rounded individual and contributing member of a global community by striving for excellence within an environment that fosters innovation, respect, engagement and intellectual inquiry.
Primary Function :
The benefits coordinator assists with the performance of the business office duties pertaining to the preparation, processing, maintenance, and verification of the payroll function and coordinates all Employee Benefits for staff.
Essential Functions :
- Prepare time summary data for the payroll manager. Extract reports from the attendance management system (Frontline) into the finance system (Skyward) for substitute payments and time off records for all staff.
- Assists with setting up subs in Skyward with deductions, benefits, and pay codes.
- Maintain time data for substitutes in the applicable management systems; summarize and rollover information every June 30th. Maintain employee access and benefits information for the organization on all applicable platforms.
- Collaborate with Payroll Manager in assisting with files, adding and changing data entry, work on annual reports and runs the fiscal year rollover.
- Collaborate with Director of Finance and Payroll Manager on payroll changes.
- Prepare and distribute insurance packets online for new employees.
- Coordinate directly with the insurance cooperative (NIHIP) on the health and dental plans.
- Maintain the district data within the employee benefits management system (Benefits Solver).
- Updates ACA form 1095c information in BenefitSolver.
- Prepare employee insurance elections resulting from life events, open enrollments, and terminations under COBRA.
- Point of contact for all related insurance benefits, payroll correspondence and questions.
- Maintain the private pay insurance from any retired employees.
- Coordinate District meetings to discuss insurance renewals and issues, as required.
- Coordinate the open enrollment and the flexible benefits enrollments, correspondence, set up yearly deductions in payroll and reconcile monthly billings from the Plan Administrator.
- Process Student Accident claims, and assist the school nurses with the updating of all the forms and procedures.
- Coordinate the employee accident reporting system (Company Nurse).
- Review Worker's Compensation claims, track ongoing claims, provide Administration with updates as needed.
- Coordinate the Employee Wellness Program annually.
- Process payments for services with Account Payables.
- Yearly coordinate a mailing for CMS Medicare Disclosure to Staff.
- Perform all other duties as assigned by the Payroll Manager, Assistant Superintendent for Business Services, Director of Finance, or his / her designee.
Qualifications :
Physical Demands :
Work Environment :
Work Conditions :
Salary : $80,000.00 per year plus excellent benefits including IMRF Retirement Pension Service Credit, paid sick, personal, bereavement leave, and other benefits in a 8 hour paid work day.
Application Procedure :
Apply online by completing the on line application and uploading support materials. PLEASE NO CALLS OR EMAILS.
Selection Procedure :
The administrator will review online applications and supporting materials and call individuals in for interviews. After interview, the candidate may be recommended for hire by the Board of Education.
The North Shore School District is an Equal Opportunity Employer
Salary : $80,000
