What are the responsibilities and job description for the Division Manager position at North Slope Borough?
Summary or Purpose
Responsible for the effective and efficient operation of the division within the department through management of the division.
Essential Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Assist in the development and may make recommendations on division programs, policies, procedures, and organizational structure.
Assist in the development and improvement of services and programs within the division.
Assist in the preparation of the annual Departmental budget and monitor the annual budget for the division.
Recruit, supervise, coordinate staff development programs, evaluate staff, and monitor operations to identify and resolve problem areas relating to staffing and scheduling.
Travel to and work within the NSB villages as required.
Maintain cooperative working relations with the villages, other departments, and outside agencies.
Monitor all document preparation for accuracy, completeness, and compliance.
Advise management staff, the Deputy Director and/or the Director of the department of administrative matters and concerns.
Attend various meetings, hearings, or sessions as required.
Assist with the implementation of grants and state programs or contracts when necessary.
May negotiate and prepare contracts and ensures prompt payment.
Monitor current contracts ongoing in the division.
Maintain the division's database, statistics and library.
Review and approve of all purchases.
Collect, compile, and analyze financial data and administrative information; prepare and submit various reports as required.
Reconcile transactions and financial activities according to policies and resolves differences; reviews financial and accounting records and corrects errors as required.
Monitor, review and approve departmental travel and timesheets, process personnel documents.
Respond to requests for information; provide technical information to staff, departments, and outside entities as authorized.
Perform other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of Borough policies and procedures.
Knowledge of the principles of record keeping and records management.
Knowledge of principles and practices of government accounting and mathematical computations.
Knowledge of project and grant management principles and techniques.
Skill in reading, interpreting, understanding, and applying accounting standards and procedures, applicable Federal rules and regulations, and Borough policies and procedures.Skill in operating a personal computer utilizing a variety of standard software.
Skill in supervision, coordinating staff, and delegating tasks and authority.
Skill in correcting and updating financial and accounting information systems.
Skill in the maneuvering and data entry into the iSeries, JDE Software.
Education, Experience, Certifications and Licenses Required
High school graduate or G.E.D/, or a combination of 12 years of education and work related experience.
Four years work experience in applying rules, regulations, laws, policies and procedures;
Three years of work experience with a PC using common software applications;
Two years of work experience in accounting, financial management, and/or budget preparation;
Two years of supervisory work experience;
Two years of work experience with compiling statistical records and reports;
One year of work experience with AS/400 JD Edwards;
Applicant must pass a criminal history background check conducted by the State of Alaska Background Check Unit. (HEALTH DEPARTMENT ONLY)
Ability to obtain a valid Alaska Driver's License that meets North Slope Borough insurance criteria within the probationary period.
Ability to pass FBI fingerprint background check within 60 days of hire. (Police only)
THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.
This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.
