What are the responsibilities and job description for the Archived Records Specialist position at North South Consulting Group, LLC?
Location: Ft. Stewart, GA
Job Type: Full-time
Security Clearance: Secret Required
About NSCG:
Founded in 2012, and based out of Fort Knox, KY NSCG is a full-service Government contracting firm that supports contracts and consulting efforts on a national level. Through the combination of extensive DoD relationships, technical expertise, successful and ongoing contract past performance, creativity, and innovation, NSCG provides a value-based approach to clients and partners. NSCG works closely with the Military community to enable and staff talent throughout the United States and its territories using our corporate staff of Military Veterans, and our commitment to excellence. NSCG's corporate leadership is comprised of Combat Military Veterans with a passion for serving others. This is exemplified by our innovative staffing and management model, paired with our corporate policy of “people first”.
Job Summary:
The Archived Records Specialist is responsible for managing, retrieving, and maintaining military service records to ensure service members, veterans, and government agencies have access to critical historical data. This role involves working with Interactive Personnel Electronic Records Management System (iPERMS) and other military personnel tracking databases to provide timely and accurate record retrieval services.
Key Responsibilities:
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Job Type: Full-time
Security Clearance: Secret Required
About NSCG:
Founded in 2012, and based out of Fort Knox, KY NSCG is a full-service Government contracting firm that supports contracts and consulting efforts on a national level. Through the combination of extensive DoD relationships, technical expertise, successful and ongoing contract past performance, creativity, and innovation, NSCG provides a value-based approach to clients and partners. NSCG works closely with the Military community to enable and staff talent throughout the United States and its territories using our corporate staff of Military Veterans, and our commitment to excellence. NSCG's corporate leadership is comprised of Combat Military Veterans with a passion for serving others. This is exemplified by our innovative staffing and management model, paired with our corporate policy of “people first”.
Job Summary:
The Archived Records Specialist is responsible for managing, retrieving, and maintaining military service records to ensure service members, veterans, and government agencies have access to critical historical data. This role involves working with Interactive Personnel Electronic Records Management System (iPERMS) and other military personnel tracking databases to provide timely and accurate record retrieval services.
Key Responsibilities:
- Retrieve and process medical and personnel records for current and former service members using iPERMS, HRR, and other archival databases
- Respond to record requests from the Department of Veterans Affairs (DVA), ARNG leadership, and legal representatives
- Ensure all records are maintained in compliance with HIPAA, ARNG data retention policies, and federal privacy laws
- Conduct quality control checks to verify record accuracy, completeness, and compliance with retention standards
- Process requests for separation documents, military service verification, and retirement records within 5 business days of receipt
- Maintain detailed logs of record retrieval activities and prepare weekly reports for government oversight
- Manage U.S. postal deliveries and internal correspondence related to military records
- Support archival research efforts by compiling data for historical reports and leadership inquiries
- Train and assist service members in retrieving their records electronically through military-approved systems
- Bachelor’s degree in Records Management, Library Science, History, or a related field (preferred)
- 2 years of experience in military records management, human resources, or administrative support
- Proficiency in iPERMS, HRR, SAFE, and DoD records retention systems
- Strong understanding of federal and military privacy laws, including HIPAA and ARNG retention policies
- Exceptional attention to detail and ability to manage large volumes of records
- Ability to work with sensitive and confidential data in a secure environment
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