Elementary Bookkeeper

Please visit the NCPS website to determine salary specifics according to the current salary scale: https://drive.google.com/drive/folders/17ep2MnaKhne9CLu5HWMoG_fVXE6nPruP

Primary Purpose
Maintain responsibility for the school's accounts or general ledger while utilizing bookkeeping software. Maintain school budget, pay bills timely, keep accurate financial records, etc.

Essential Functions:
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Know and effectively communicate the Division philosophy and mission.
• Use computer to keyboard letters, perform statistical tabulations, compile data, form letters, memoranda, and purchase orders.
• Use computer to keyboard reports, grant applications, and other narrative materials with accuracy.
• Use judgment in determining appropriate procedures and methods to complete business tasks.
• Collect data for and prepare reports as required.
• Maintain specified office and school supplies, prepare inventories, and requisitions supplies.
• Use a variety of office machines, computer equipment and software to complete business tasks.
• Coordinate clerical workload and recommend improvements in office procedures.
• File a variety of materials according to prescribed procedures.
• Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, school employees, and patrons.
• Use appropriate office terminology, business mathematics, and English in performing communication and finance responsibilities.
• Assist the public in securing information in person or by telephone.
• Assist in training new office employees.
• Respond to students in a helpful and meaningful way.
• Assist teachers in obtaining needed resources.
• Maintain a professional attitude at all times.
• Maintain financial records, post receipts, and disbursements in accordance with standard school accounting procedures and in accordance with legal regulations.
• Maintain a complete bookkeeping system for both general and cafeteria accounts.
• Maintain a financial filing system.
• Reconcile checkbook and bank statements.
• Sort, proof, and prepare material for posting.
• On a daily basis, check and balance cash and negotiable instruments against receipted copies of bills with a computer backup.
• Type records, account statements, and vouchers.
• Prepare monthly and annual financial summary reports of all accounts within 10 days of the close of the period.
• Maintain and budget spending of checking account and school funds totaling over $250,000.
• Promptly receipt all monies to school accounting program and deposit into checking account daily.
• Communicate regularly to school administration on account balances.
• Train faculty on school activity fund policies and procedures. Ensure compliance with school activity fund procedures.
• Prepare cash boxes for nightly events. Ensure established procedures are followed for securing onsite funds (vaulting cash after events). Reconcile boxes upon return, deposit funds accordingly.
• Maintain petty cash fund. Replenish as necessary, reconciling funds from various activity accounts.
• Process purchase orders. Request quotes from vendors for the purpose of providing cost information to administrators/teachers.
• Purchase goods and services at the request of administrators/teachers.
• Communicate with vendors regarding purchase orders. Verify receipt of goods/services, process invoices for payment. Research discrepancies. Issue payments to vendors by check, maintain files of paid invoices.
• Receive and respond to written and telephone inquiries from vendors, parents and staff.
• Comply with sales tax exemption requests.
• Monitor student fee records. Generate interim and quarterly invoices for inclusion in letters sent to parents/guardians. Respond to requests from staff, parents and students regarding accounts and balances.
• Manage dual enrollment program. Collect tuition from students, maintain payment records. Reconcile at the completion of semester with payment to Central Office.
• Manage cafeteria and prepayment accounts. Reconcile monthly with check to Central Office.
• Manage technology repair account. Collect money from students and reconcile monthly with check to Central Office.
• Maintain the CTE Budget tracking spreadsheet and prepare OMEGA reimbursements for expenditures under the Perkins Grant for approval by the responsible school administrator.
• Perform such other tasks and assumes such other responsibilities as the principal may from time to time assign or delegate

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of school bookkeeping.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

Knowledge, Skills, and Abilities

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Extensive knowledge of business/finance functions.
• Demonstrate skills in financial and accounting procedures.
• Knowledge of computers and business office procedures.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments.
• *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

• Extensive knowledge of business/finance functions
• Demonstrated skills in financial and accounting procedures
• Knowledge of computers and business office procedures
• High school diploma with post high school related course work preferred

Such alternatives to the above qualifications as to the School Board may feel appropriate and acceptable

FLSA Status: Non-exempt 12- month position

Job Type: Full-time

Pay: $31,869.00 - $49,408.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person

Salary : $31,869 - $49,408