What are the responsibilities and job description for the Fiscal Technician (CYF) - Eligibility position at Northampton County?
In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected.
Please answer any supplemental questions truthfully and completely. Use the employment history section of your application to substantiate your answers to supplemental questions.
Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the minimum requirements for this position. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application. Applicants who do not meet the minimum requirements will not be considered for the position.
Qualified, eligible applicants will move on to the next step, an Education and Experience Review, in which points will be assigned to each applicant’s education and relevant work experience provided on their application.
We encourage all applicants to share a comprehensive, concise history of their education, certification, licensing, and employment on their employment application so that we are able to accurately assess their experience. Eligible candidates will be ranked on an Eligibility List based on their total score on the Education and Experience Review.
For questions regarding this posting, please contact County of Northampton Human Resources at dhsjobs@norcopa.gov or 610-829-6381.
Equal Employment Opportunities – It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.GENERAL PURPOSE
The Fiscal Technician – CYF Eligibility position is an advanced clerical-accounting position involving the application of bookkeeping principles and practices and management of fiscal records pertaining to the Children, Youth and Families Division of the Department of Human Services. All work is expected to be timely and accurate.
SUPERVISION RECEIVED
This position reports directly to the Fiscal Technician Supervisor.
SUPERVISION EXERCISED
This position does not exercise supervision over other functions.
ESSENTIAL DUTIES OF THE POSITION
Reviews, compiles, and reviews financial documents data relative to state/federal reporting requirements.
Manages all technical aspects associated with securing intergovernmental revenue and other third party benefits (i.e.MA, SSI, VA) for dependent and delinquent youth in out-of-home care.
Prepares and processes applications to determine/re-determine eligibility for dependent clients relative to the various state/federal benefit programs which partially fund the division’s programs. This includes Title IV-E, TANF, Medical Assistance, SSI, Social Security Disability and other applicable benefit programs.
Maintains required fiscal records and assists in the preparation of quarterly invoices for the billing of TITLE IV-E and TANF eligible expenditures.
Maintains an eligibility file for each TANF/EA “grandfathered” eligible family to include the MTW and all supporting documentation related to the emergency situation.
Maintains a comprehensive eligibility file for each child based on the documents required to support Title IV-E and/or TANF eligibility determination.
Follows a mandatory information and document checklist to ensure that all required information and documents to support funding eligibility decisions are received and maintained.
Initiates parental support actions through the Domestic Relations Office to ensure that all collectable support for children/youth that have been placed in out-of-home care is received. Court appearances on behalf of CYF may be required.
Follows established procedures to obtain accurate information for every child in placement and distributes information to appropriate staff.
Acts as a liaison to various agencies such as Domestic Relations, County Assistance Office, Department of Public Welfare, and Social Security Office.
Completes an annual Social Security Payee Report Form provided by S.S.A. for each child receiving Social Security benefits.
Maintains accurate audit trails relative to Title IV-E/TANF and other benefit revenues and expenditures and assists auditors in performing annual audit of these accounts.
Prepares a Placement List, indicating all children in placement, eligibility status and per diem rate, and other critical placement information.
Maintains a manual or automated tickler system to track time critical actions related to funding eligibility, keeping supervisor informed of difficult technical problems and irregularities.
Attends training as required.
Maintains confidentiality at all times.
May be required to work in another unit/division to provide coverage.
*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE – One year as a Fiscal Assistant; OR
Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; OR
One year of experience in maintaining and reviewing fiscal records AND an associate degree in accounting or business administration; OR
Any equivalent combination of experience and training.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of bookkeeping principles and practices.
Knowledge of modern office practices and equipment.
Must be knowledgeable with Microsoft Office.
Some knowledge of accounting principles and methods.
Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately.
Ability to organize and maintain detailed financial records.
Must be able to do mathematical calculations, analyze and interpret fiscal information.
Ability to apply and adapt established methods to financial transactions.
Ability to apply automated technology to fiscal operations.
Ability to establish and maintain effective working relationships.
Ability to clearly express ideas verbally and in writing.
Ability to read, write, speak, understand and communicate in English to perform the duties of this position.
TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.
The employee must occasionally lift and/or move up to 25 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the office is moderately quiet. Extensive contact with Caseworkers will be required.
SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Updated March 2025
Please answer any supplemental questions truthfully and completely. Use the employment history section of your application to substantiate your answers to supplemental questions.
Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the minimum requirements for this position. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application. Applicants who do not meet the minimum requirements will not be considered for the position.
Qualified, eligible applicants will move on to the next step, an Education and Experience Review, in which points will be assigned to each applicant’s education and relevant work experience provided on their application.
We encourage all applicants to share a comprehensive, concise history of their education, certification, licensing, and employment on their employment application so that we are able to accurately assess their experience. Eligible candidates will be ranked on an Eligibility List based on their total score on the Education and Experience Review.
For questions regarding this posting, please contact County of Northampton Human Resources at dhsjobs@norcopa.gov or 610-829-6381.
Equal Employment Opportunities – It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.GENERAL PURPOSE
The Fiscal Technician – CYF Eligibility position is an advanced clerical-accounting position involving the application of bookkeeping principles and practices and management of fiscal records pertaining to the Children, Youth and Families Division of the Department of Human Services. All work is expected to be timely and accurate.
SUPERVISION RECEIVED
This position reports directly to the Fiscal Technician Supervisor.
SUPERVISION EXERCISED
This position does not exercise supervision over other functions.
ESSENTIAL DUTIES OF THE POSITION
Reviews, compiles, and reviews financial documents data relative to state/federal reporting requirements.
Manages all technical aspects associated with securing intergovernmental revenue and other third party benefits (i.e.MA, SSI, VA) for dependent and delinquent youth in out-of-home care.
Prepares and processes applications to determine/re-determine eligibility for dependent clients relative to the various state/federal benefit programs which partially fund the division’s programs. This includes Title IV-E, TANF, Medical Assistance, SSI, Social Security Disability and other applicable benefit programs.
Maintains required fiscal records and assists in the preparation of quarterly invoices for the billing of TITLE IV-E and TANF eligible expenditures.
Maintains an eligibility file for each TANF/EA “grandfathered” eligible family to include the MTW and all supporting documentation related to the emergency situation.
Maintains a comprehensive eligibility file for each child based on the documents required to support Title IV-E and/or TANF eligibility determination.
Follows a mandatory information and document checklist to ensure that all required information and documents to support funding eligibility decisions are received and maintained.
Initiates parental support actions through the Domestic Relations Office to ensure that all collectable support for children/youth that have been placed in out-of-home care is received. Court appearances on behalf of CYF may be required.
Follows established procedures to obtain accurate information for every child in placement and distributes information to appropriate staff.
Acts as a liaison to various agencies such as Domestic Relations, County Assistance Office, Department of Public Welfare, and Social Security Office.
Completes an annual Social Security Payee Report Form provided by S.S.A. for each child receiving Social Security benefits.
Maintains accurate audit trails relative to Title IV-E/TANF and other benefit revenues and expenditures and assists auditors in performing annual audit of these accounts.
Prepares a Placement List, indicating all children in placement, eligibility status and per diem rate, and other critical placement information.
Maintains a manual or automated tickler system to track time critical actions related to funding eligibility, keeping supervisor informed of difficult technical problems and irregularities.
Attends training as required.
Maintains confidentiality at all times.
May be required to work in another unit/division to provide coverage.
*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE – One year as a Fiscal Assistant; OR
Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; OR
One year of experience in maintaining and reviewing fiscal records AND an associate degree in accounting or business administration; OR
Any equivalent combination of experience and training.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of bookkeeping principles and practices.
Knowledge of modern office practices and equipment.
Must be knowledgeable with Microsoft Office.
Some knowledge of accounting principles and methods.
Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately.
Ability to organize and maintain detailed financial records.
Must be able to do mathematical calculations, analyze and interpret fiscal information.
Ability to apply and adapt established methods to financial transactions.
Ability to apply automated technology to fiscal operations.
Ability to establish and maintain effective working relationships.
Ability to clearly express ideas verbally and in writing.
Ability to read, write, speak, understand and communicate in English to perform the duties of this position.
TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.
The employee must occasionally lift and/or move up to 25 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the office is moderately quiet. Extensive contact with Caseworkers will be required.
SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: PS-33
UNION STATUS: PSSU
Updated March 2025
Salary : $43,577
