What are the responsibilities and job description for the Office Manager position at Northbound Executive Search?
Job Description :
Our client is seeking an experienced Office Manager to join their team. The Office Manager will have a broad range of responsibilities in the areas of human resources, facilities, events planning and vendor management for the management company. The Office Manager will work closely with the leadership team to ensure the efficient and reliable provision of support services to investment professional staff, manage various third-party vendor relationships, oversee facilities functions and coordinate important events.
Job Requirements :
Bachelor’s degree;
8 years’ experience with office management function at financial services firm;
Experience in human resources;
Compliance experience a plus, but not necessary;
Ability to work in a strong team environment
Job Responsibilities :
Oversee, manage and support and administrative staff
Interaction with co-employment agency regarding HR and immigration compliance
Employee onboarding and offboarding
Benefit administration
Organize employment law compliance elated training sessions
Create an optimal working environment by identifying staff needs (gym memberships, offsites, community service opportunities)
Travel management and working with the firm’s external travel consultant / advisors
Own all aspects of the physical office space including rent, utilities, furniture and fixtures, real estate agents, following office lease market developments, building manager (RFR))
Office design and construction projects (dealing with vendors on budgeting, obtaining quotes, payments, etc.)
Staffing of cleaning and sanitation companies (e.g., on public holidays), feedback on quality of work
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